Administrative Assistant IV

More About This Role • East Hanover, NJ

1d • Onsite

About The Position

The Administrative Assistant IV provides administrative support and helps keep operations running smoothly by managing budgets, expenses, supply orders, phone calls, and emails. The role supports day-to-day activities and builds effective working relationships with the people supported. It also handles purchasing and expense processes, records management, reporting, internal communications, and coordination of travel, events, meetings, training, and other activities.

The position requires a service-oriented, organized, and adaptable professional who can manage stakeholder needs, prioritize multiple topics, work collaboratively across the organization, and complete tasks independently and on time. The role is based at 100 Deforest Ave, East Hanover, New Jersey, and is scheduled for five months, from November 2, 2026, through March 31, 2027.

Requirements

• Proven experience in administrative and support roles.
• Highly developed customer service orientation.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Strong attention to detail, a proactive attitude, clear communication, and strong interpersonal skills.
• Excellent teamwork abilities, including anticipating needs and responding accordingly.
• Bachelor’s degree or equivalent experience.
• Experience supporting leaders at the Senior Director and VP levels.
• Proven track record of strong communication skills and curiosity.
• Ability to proactively manage customer and stakeholder needs.
• High degree of flexibility and adaptability.
• Strong service and client orientation.
• Creative thinking and demonstrated problem-solving abilities.
• Drive and independence to complete tasks on time.
• Ability to take a collaborative approach using networks across the organization.
• Self-starter capable of prioritizing and managing multiple agenda topics.
• Reliable, detail-oriented, precise, and diligent.
• Effective organizational skills and ability to function well under pressure.

Responsibilities

• Provide administrative support, execute daily activities, and build effective relationships with those supported.
• Perform duties related to budget, expense, and purchasing processes as needed.
• Answer phone calls and emails, responding appropriately to queries and requests.
• Manage archiving and filing in accordance with statutory requirements and company policies.
• Complete and update reports while maintaining data and system accuracy.
• Undertake additional projects and tasks as requested.
• Coordinate internal communications for the function, including building and updating presentation decks.
• Coordinate logistics for travel, events, meetings, training, and other activities as required.

What This Job Offers

• Job Type: Full-time