Administrative Assistant IV

Teller County Government • Cripple Creek, CO

1d • Onsite

About The Position

Teller County’s Administrative Department is seeking a full-time Administrative Assistant to play a pivotal role in supporting the County Support & Emergency Manager, the County Administrator, and the Board of County Commissioners. This position assists with the smooth operation of County Administration through a blend of technical, clerical, fiscal, and communications functions. The role demands high-level organizational skills, discretion, and the ability to manage multiple priorities with professionalism and precision.

Requirements

• High school diploma or equivalent
• Minimum of two (2) years relevant experience in public-facing administrative role
• Grant writing experience preferred
• Any acceptable combination of education, training and experience that provides the listed knowledge, skills and abilities may be substituted.
• Knowledge of: local government, office procedures and equipment; social media platforms; scheduling tools; principles and processes for providing excellent customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Skilled in: use of basic computer software programs; understanding and applying pertinent laws, rules, regulations and policies; using tact, discretion, initiative and independent judgment within established guidelines; maintaining confidentiality; organizing work, setting priorities, meeting critical deadlines and following up on assignments; initiating and responding to medium volume of daily calls/contact; interacting with all levels of internal and external professionals while developing strong productive relationships; designing strategies, analyzing results and making recommendations; organization and time management.
• Ability to: maintain confidentiality and discretion; be a self-starter; successfully accomplish multiple tasks simultaneously while working independently or within a team environment; work with minimal supervision; interact with a variety of people, cultures, problems and circumstances; analyze and resolve problems involving several variables; understand and carry out written and oral instructions, giving close attention to detail and accuracy; communicate effectively in writing and verbally; establish and maintain effective and professional working relationships with co-workers, other county departments, representatives of other agencies and organizations, and the public.
• Must be able to write and read; able to hear, see and speak.
• Requires the ability to drive a vehicle.
• Requires light physical exertion and the normal range of motion and dexterity; ability to sit (sometimes for extended periods of time), stand, stoop, kneel, crouch, bend, crawl or climb; ability to lift, pull or drag up to 25 lbs. for short periods of time.
• Possession of and ability to maintain a valid Colorado driver’s license.
• Must pass conditional post offer background investigation and motor vehicle record check.

Nice To Haves

• Grant writing experience

Responsibilities

• Provides administrative and operational support for the County Administration Department, including reception, correspondence, scheduling, records management, and maintenance of departmental files.
• Act as backup to the County Support & Emergency Manager as needed.
• Assist in preparing agendas, sub-agendas, and notices for regular and special Board meetings; assemble and distribute information packets.
• Draft resolutions and proposed Board actions under the direction of the Office Manager and County Attorney.
• Research, write, and administer grants to ensure compliance with federal, state, and local requirements; prepare reimbursement statements and review for accuracy.
• Support departments in grant development and presentation preparation for Board review.
• Monitor and file County liability, casualty, and property claims and assist with annual CAPP renewals.
• Oversee departmental expenditures, prepare accounts payable vouchers, and ensure budgetary compliance.
• Contribute to the development and preparation of the annual budget.
• Coordinate tasks related to the County Board of Equalization (CBOE) and the County Board of Adjustment.
• Provide public-facing support, including guidance on departmental operations and special event permits.
• Processing of Colorado Open Records (CORA) requests.
• Processing of Special Events Permits, Parks Use Permits, and assist with planning and implementation of county events.
• Monitor community feedback across digital platforms and relay insights to leadership for responsive action.
• Assist in crafting public statements, announcements, and digital campaigns aligned with County initiatives.
• Support outreach efforts for public meetings, events, and surveys to encourage resident participation and feedback.

Benefits

• Two Meritain Aetna health plans to choose from –the County pays 50% to 100% of the premium depending on the plan you choose.
• HSA plan – the County contributes $1,250 for employee only and $2,500 for employee plus one or more dependents.
• Telehealth/Teledoc options – access quality healthcare from the comfort of your home, during your lunch break or while traveling.
• Dental, Vision and Prescription drug coverage.
• Basic and voluntary life coverage.
• 401a retirement plan – employees contribute 4% and the County matches 8%. You are fully vested in five years.
• 457b deferred comp plans – both pre- and post-tax options available.
• Time Off: Paid vacation, sick, 12 holidays, 1 floating holiday.
• Aflac, wellness programs, EAP, education assistance, employee discounts, uniform allowance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED