Administrative Assistant IV
Texas ESC Region 16•Amarillo, TX
•Onsite
About The Position
Primary Purpose: To support Region 16 Education Service Center (ESC) by providing administrative assistance accurately and efficiently to ensure quality results in a professional and timely manner.
Requirements
- High School degree or GED required
- 4 to 7 years job-related experience required
- Required proficiency in Microsoft Office Suite, spelling, punctuation, and grammar
- Skilled in general office procedures including answering telephone, filing, data entry, and maintaining an organized workspace required
- Excellent communication skills
- Demonstrated ability to exercise judgment and independent thinking
- Must be service-oriented, a team player, self-motivated, and responsible to complete all assignments
- Exhibits tact and relates well to people
- Ability to handle multiple tasks under pressure with ease
- Projects a positive, professional, organizational image through in-person and phone interaction with customers
- Ability to provide and coordinate training and orientation of organizational processes, policies, and procedures
- Discretion and high confidentiality required
Nice To Haves
- Preferred proficiency in Google G Suite
Responsibilities
- Assists the Senior Director of Operations & Field Services with Internal Operations.
- Responsible for assisting in the purchase and invoice submission process for TexBuy.
- Assists with purchasing contracts to ensure compliance with all terms and conditions.
- Assists and develops Requests for Proposals (RFP), Requests for Offers (RFO), Requests for Qualifications (RFQ) as directed by the Senior Director of Operations & Field Services.
- Assists with Region 16’s purchasing process, including bid management and vendor management using the Ion Wave Purchasing Software System.
- Assists potential TexBuy members in understanding and completing the necessary steps in becoming a TexBuy member.
- Supports TexBuy staff attending conferences as a This will include shipping conference materials, confirming delivery, reserving booth space, and providing necessary documentation, such as insurance requirements.
- Places all orders for tangible goods.
- Works with Marketing for customized logo items and outside presenter workshop materials for Bell location staff.
- Assists the Business Office in submitting requests for replacement or refund for tangible goods not received or damaged in transit.
- Submits purchase orders for payment after receipt of tangible goods not received or damaged in transit.
- Performs clerical duties required within Internal Operations.
- Receives calls and visitors and records messages for Internal Operations personnel.
- Assists in the distribution of Internal Operations mail.
- Maintains website and “Help!” page for Internal Operations
- Reports for work ready to perform responsibilities
- Performs duties that directly and/or indirectly impact student performance in Region 16
- Maintains a professional level of confidentiality regarding all ESC matters
- Supports the mission, goals, and objectives of the ESC strategic plan
- Upholds and adheres to safety rules and policies of the ESC safety program
- Performs professional responsibilities as required by ESC policies, processes, and procedures
- Manages time, calendar, and job responsibilities to meet deadlines
- Meets proficiency levels of required technology skills as outlined by supervisor
- Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
