Administrative Assistant IV - Investigations

Cook County State's Attorney Office•Chicago, IL

20h•Onsite

About The Position

Provide administrative support to Supervisors and Investigators in the Investigations Bureau. This role involves maintaining timekeeping, payroll, arranging training, facilitating phone inquiries, managing databases, data entry, typing, filing, faxing, copying, scanning, assisting with report preparation, running background checks, and maintaining unit files. The position requires regular interaction with the State's Attorney's Office employees and outside agencies, with a strong emphasis on maintaining confidentiality and discretion.

Requirements

Excellent verbal and written communication skills
Excellent organizational skills
Ability to multi-task
Ability to manage a high-volume caseload daily
Ability to work in a fast-paced environment
Knowledge of Microsoft Word Office applications

Nice To Haves

Clerks experience
SharePoint experience
CRIMES computer experience
Typing speed of 50+wpm

Responsibilities

Maintain all timekeeping, overtime, time summaries and payroll
Arrange training for new investigators, interns or non-FTO investigators
Facilitate phone inquiries from investigators on street assignments for various information
Maintain various database systems
Enter information into the database
Type, file, fax, copy, scan
Assist in the preparation and production of monthly and yearly reports
Run background checks
Maintain Investigations Unit paper documents and electronic files
Regular interaction with State’s Attorney’s Office employees
Interaction with outside agencies
Maintain confidentiality of information and the implicit understanding of discretion is required regarding the confidentiality of any requests and/or records obtained
Perform other duties and responsibilities as assigned