Administrative Assistant - Interim

Monster Energy•Mississauga, ON

About The Position

Forget about blending in. That's not our style. We're the risk takers, the trailblazers, the game-changers. We're not perfect and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. Our drive is just like our athletes, unrivaled. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become on along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. As an Administrative Assistant, you will be a central force keeping the department running smoothly and connected. You’ll serve as the primary point of coordination for departmental communications and logistics, ensuring information flows clearly, consistently, and on time. In this highly visible role, you’ll represent the team both internally and externally, partnering with staff at all levels and engaging with professionalism, discretion, and a customer‑focused mindset that reflects positively on the organization. This role is approximately 9 months.

Requirements

Between 1-3 years of experience in an administrative assistant position
Between 1-3 years of experience in office management systems and procedures
Proficient with Microsoft Office. Working knowledge of CONCUR

Nice To Haves

Bachelor's Degree in the field of Business Administration, Communication, or related field of study

Responsibilities

Provide administrative support for the department. Activities include a variety duties such as: answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience
Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers.
Submit and reconcile expense report