2026-27 Administrative Assistant III - Copper Canyon ES

Paradise Valley USD 69•Scottsdale, AZ

5d•Onsite

About The Position

The job of Administrative Assistant III is done for the purpose of providing a wide variety of confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; and coordinating assigned projects and site activities. This job reports to Administrator.

Requirements

Operating standard office equipment including using Microsoft office products and job related software applications
Preparing and maintaining accurate records
Customer service
Screening telephone calls
Analyzing budgets
Analyzing data
Using pertinent software applications
Basic math, including calculations using fractions, percents, and/or ratios
Reading technical information
Composing a variety of documents
Facilitating group discussions
Solving practical problems
Business telephone etiquette
Common office machines
Concepts of grammar and punctuation
Office methods and practices
Grammar, spelling and punctuation
Office practices
Recordkeeping and record retention practices
Bookkeeping practices
Codes/laws/rules/regulations/policies
Scheduling activities, meetings, and/or events
Gathering and/or collating data
Using basic, job-related equipment
Flexibility to work with others in a variety of circumstances
Working with data utilizing defined and similar processes
Operating equipment using defined methods
Working with a diversity of individuals and/or groups
Working with a variety of data
Utilizing job-related equipment
Problem solving to identify issues and create action plans
Problem solving with data requires independent interpretation of guidelines
Problem solving with equipment is moderate
Adapting to changing work priorities
Communicating with diverse groups
Maintaining confidentiality
Meeting deadlines and schedules
Setting priorities
Working as part of a team
Working with frequent interruptions
Accuracy and attention to detail
Dealing with frequent interruptions
Organizing tasks
High school diploma or equivalent
Criminal Background Clearance
Valid Arizona DPS Level I IVP Fingerprint Clearance Card

Nice To Haves

Job related experience with increasing levels of responsibility is desired.

Responsibilities

Compiles both confidential and non-confidential data from a wide variety of sources (e.g. calendars, budgets, inventories, time sheets, etc.) for the purpose of preparing information for assigned administrators.
Maintains manual and electronic files, department budgets and accounts (e.g. accounting records, journal entries, substitute records, ESP evaluation tracking, etc.) for the purpose of providing up-to-date reference and audit trail.
Orders, distributes and monitors all supplies, merchandise and supplies for the purpose of ensuring that demands are met and distributed to the proper locations.
Prepares a wide variety of reports, documents and correspondence of a confidential and non- confidential nature (e.g. iVision reports, TES tracking, evaluations, work orders, school publications, employee absences, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, visitors, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Schedules a wide variety of activities (e.g. appointments, AIMS testing, interviews, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.
Supervises assigned personnel as directed by the administrator (e.g. all ESP, etc.) for the purpose of ensuring their department and individual performance objectives are met.
Supports assigned administrative and supervisory personnel for the purpose of providing assistance with their functions and responsibilities.
Participates in a variety of meetings, workshops, and/or trainings (e.g. site committees, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.