Administrative Assistant III 2026-2027, BIRKES ELEMENTARY SCHOOL

Cypress-Fairbanks Independent School District•Houston, TX

6h•Onsite

About The Position

The Administrative Assistant III role at BIRKES ELEMENTARY SCHOOL is responsible for managing a complex office environment with frequent interruptions. This position requires maintaining confidentiality of personnel files, records, and student information. The assistant will prepare and type correspondence and reports for the principal, record staff absences, and prepare related reports. They will also request and assist substitute teachers and paraprofessionals, order instructional and office supplies, and assist teachers with their supply orders. Financial record maintenance, including securing and preparing monies for deposit and dispensing funds, is a key responsibility. The role involves preparing and distributing documents and school calendars, assisting with graduation and other functions, and coordinating school activities with various district departments. Regular and reliable attendance is an essential job function.

Requirements

Proof of high school graduation/GED equivalent.
Demonstrated proficiency in applied technology (Microsoft Office).
Demonstrated proficiency in general office management and procedures.
Excellent interpersonal and communication skills.
High level of integrity and confidentiality regarding student records, employment records and campus issues.
Self-motivated, possess the ability to work under pressure, handle multiple tasks and work collaboratively.
Ability to provide leadership in building responsibilities.
Maintain emotional control under stress.
Tolerate moderate noise levels.
Work with frequent interruptions.
Repetitive hand motions.
Prolonged use of a computer.
Prolonged sitting.

Responsibilities

Manage a complex office environment with frequent interruptions.
Maintain confidentiality of personnel files, records and student information.
Prepare and type correspondence and reports for principal.
Record staff absences and prepare reports.
Request and assist substitute teachers and paraprofessionals.
Order instructional/office supplies and assist teachers with orders for supplies.
Maintain financial records; secure monies received; prepare monies for deposit; dispense monies (paychecks, travel checks, reimbursements, etc.).
Prepare documents/school calendars, etc. distribute to district and building personnel.
Assist in preparation for graduation and other functions.
Work with custodial, maintenance, food service and other district departments to coordinate school activities.
Perform other duties as assigned by the principal.
Regular and reliable attendance is an essential job function.