Administrative Assistant III - Fire Department

City of Pine Bluff•Pine Bluff, AR

15h

About The Position

The Administrative Assistant III provides daily administrative and clerical assistance to the Fire Chief and other designated Fire Department personnel. The role handles incoming calls and general inquiries, routes calls and visitors, prepares and edits correspondence, assists with payroll processing, and enters invoices into the financial system. It also supports the collection and processing of employee timesheets and attendance records, maintains administrative records related to schedules, leave balances, training, and certification, assists citizens with questions about Fire Department services and procedures, and provides administrative support for fire prevention activities, inspections, and related programs. Other duties may be assigned.

Requirements

High school diploma or GED.
Two years of related experience and/or training, or an equivalent combination of experience and education.
Proficiency in Microsoft Word and Excel.
Knowledge of general office administration, clerical procedures, and records management.

Responsibilities

Provide daily administrative and clerical assistance to the Fire Chief and designated department personnel.
Answer incoming telephone calls, respond to general inquiries, and direct calls and visitors to appropriate personnel.
Prepare, type, and edit correspondence.
Assist with payroll processing.
Enter invoices into the financial system.
Assist in collecting, reviewing, and processing employee timesheets and attendance records.
Maintain administrative records relating to employee schedules, leave balances, training, and certification, as assigned.
Assist citizens with general inquiries concerning Fire Department services and procedures.
Provide administrative support to fire prevention activities, inspections, and related programs.
Perform other duties as assigned.