Administrative Assistant III - Health Department

Pima County • Tucson, AZ

1d • $19 - $26 • Onsite

About The Position

The Pima County Health Department is seeking a highly organized, professional, and motivated Administrative Assistant III to support daily operations and administrative functions. This position is essential in maintaining efficient communication, coordinating office activities, and providing administrative support to leadership, staff, and community partners. The ideal candidate will possess strong customer service skills, excellent attention to detail, the ability to manage multiple priorities, and a commitment to supporting public health programs and initiatives that benefit the community. In this role, the Administrative Assistant III will work in a fast-paced environment providing advanced administrative support, coordinating office processes, maintaining records and reports, assisting with scheduling and project coordination, and supporting departmental operations. We are seeking a dependable, adaptable, and collaborative individual who is dedicated to delivering high-quality service and contributing to the mission of improving the health and well-being of Pima County residents.

Requirements

• Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in an Administrative Assistant II position.
• Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Pre-employment background checks.
• Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

• Minimum three (3) years of administrative or office support experience within healthcare, public health, or government setting.
• Experience coordinating schedules, maintaining confidential records, preparing reports, and supporting multiple programs or leadership staff in a fast-paced environment.
• Experience with Microsoft Office Suite, electronic health record systems, and other database or scheduling platforms including communicating professionally with staff, community partners, and the public.

Responsibilities

• Answers general procedural questions from the public concerning specialized documents
• Provides detailed information in response to queries concerning unit operations
• Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data
• Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems
• Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges
• Researches manual and automated systems to gather or verify data needed for processing activities
• Creates and maintains spreadsheets and databases using packaged software
• Assigns and reviews the work of staff performing typing, filing and other routine clerical activities
• Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators
• Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts
• Establishes, posts, and maintains manual and automated bookkeeping systems
• Verifies fees for permits of services, receives payments, and issues receipts
• Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation
• Contacts debtors to collect accounts receivable and monitors payment arrangements
• Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic
• Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process
• Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services

Benefits

• competitive salaries
• generous health insurance coverage
• retirement plans
• flexible work schedules
• generous family leave policy
• wellness programs
• opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed