Global Mortgages & Securitized Products: Asset-Backed Securitization & Subscription Finance- Administrative Assistant III
About The Position
The Asset‑Backed Securities (ABS) Banking team is seeking a highly organized and proactive Administrative Assistant to provide day‑to‑day administrative and business support in a fast‑paced Global Markets environment. This role supports senior bankers and their teams and requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism. The ideal candidate is a self‑starter with excellent time‑management skills, strong communication abilities, and experience supporting front‑office or senior leadership teams within a financial services environment.
Requirements
- 6+ years of administrative or executive assistant experience, preferably within financial services (i.e., investment bank, hedge fund) or a fast‑paced corporate environment
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- High level of attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Nice To Haves
- Experience supporting front‑office, investment banking, or high-performing global markets teams
- Familiarity with CONCUR for corporate travel and expense management system
- Ability to work independently while collaborating effectively across teams
Responsibilities
- Provide comprehensive administrative support and calendar management for senior managers and multiple team members of the ABS Banking team, including groups of 15 or more professionals
- Coordinate internal and external meetings, conference calls, roadshows, and client-related logistics
- Manage expense reports, T&E submissions, and related approvals in accordance with firm policies
- Assist with onboarding and offboarding processes, including coordination of system access, equipment requests, and new joiner logistics
- Support business management and operational routines, including maintaining distribution lists, organizational charts, and team documentation
- Partner with business managers, COOs, and support functions (e.g., Technology, Compliance, Risk, Legal, Operations) to address day‑to‑day administrative and workflow needs
- Assist with handling market data requests, subscriptions, and access coordination
- Maintain accurate records related to client meetings, travel, and internal reporting needs
- Act as a point of contact for internal partners and stakeholders on administrative matters
- Support preparation of materials for meetings, presentations, and internal forums
- Handle ad‑hoc projects and requests from senior team members as needed
Benefits
- Access to paid time off
- Resources and support to our employees
- Discretionary incentive eligible
- Eligible to participate in the annual discretionary plan
- Industry-leading benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
