Administrative Assistant III

The University of Chicago Medicine • Chicago, IL

19h • Onsite

About The Position

Be a part of a world-class academic healthcare system, UChicago Medicine, as an Administrative Assistant at our Hyde Park Location in the Public Safety department. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.
Job Summary
The Administrative Assistant III is responsible for proactively and with minimal supervision identifying, addressing, and resolving administrative and related issues for areas reporting to the Facility Operations Program Management Office including, but not limited to, Facility Operations office management, Facility Operations Program Director support, as well as specially assigned projects. May be required to work on various tasks concurrently with the need to prioritize work as dictated by management needs. May work independently or as part of the administrative support team.

Requirements

• Education: High school diploma required; associate degree or higher preferred.
• Experience: Minimum five years of increasingly responsible administrative or secretarial experience, preferably in a complex healthcare or industrial setting.
• Strong written and verbal communication skills required.
• Strong PC or Mac word processing experience required specifically including use of spreadsheet software such as Excel or Lotus 1-2-3.
• Must be able to plan, organize and work on various tasks concurrently; must be able to independently prioritize multiple tasks in a professional manner.
• Must be able to independently and professionally interact with customers, both internal and external to the Hospitals; strong interpersonal skills required.

Responsibilities

• Schedule meetings as requested with multiple individuals, particularly senior level leaders.
• Creates presentations related to assigned projects.
• Completes all purchase orders, check requests and maintains an organized system to track ongoing progress. Understands hospital operating system to expedite and maximize efficiency.
• Processing of invoices and monthly accounting reports. Prepares and update reports and upholds confidentiality regarding financial information.
• Orders supplies, maintains form and inventory per office needs.
• Prepares spreadsheets and reports as specified and organizes copies and prepares materials for meetings.
• Maintains strict confidentiality on all issues related to the position, meets deadlines with professionalism and work independently.
• Performs other duties assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED