Administrative Assistant III

Energy Northwest • Richland, WA

23h • $29 - $44

About The Position

This position will be supporting the Operations and Planning, Scheduling, and Outage departments. The PSO/Operations Admin supports planning, scheduling, operational and work management activities, including online and outage implementation as well as the day to day operational needs. This role requires strong organizational skills, independent decision-making, and the ability to analyze complex information. The admin interacts with all levels of management, employees, suppliers, and customers, ensuring alignment with company values. Responsibilities may include coordinating special projects, managing budgets, leading meetings, and providing training.

Requirements

• Requires a high school diploma or GED with a minimum of seven years of progressive administrative experience, including leadership responsibilities and independent decision-making authority; or, an associates degree with a minimum of four years of progressive administrative experience, including leadership responsibilities and independent decision-making authority; or a bachelor’s degree with a minimum of two years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.

Responsibilities

• The PSO/Operations Admin monitors and assists with all activities (duration, cost, manpower, contracts, and scope) associated with online and outage work control.
• Provide administrative support to the PSO and Operations departments including but not limited to the following:
• Attend Meetings
• Record list of actions taken from meetings
• Prepare meeting agendas.
• Provide reports/reminders to department personnel to ensure timely closure of AR actions.
• Helps to monitor and maintain department budgets.
• Administrator for department purchase card. Includes tracking and authorization of payments and purchases [e.g. department safety shoe, safety glasses, uniforms, and support material].
• Monthly reconciliation of department purchase card.
• Administer travel program for the department, ensuring compliance with company policy and practices on booking and expense reimbursement.
• Enroll personnel in training databases, as necessary.
• Obtain, analyze, and act upon feedback from customers/suppliers to enhance communication among management, employees, and outside agencies. This activity requires expertise with interpersonal relationship skills, in particular when dealing with outside agencies whose actions have a definite impact on our success or failure.
• Assist in obtaining access to Energy Northwest for contractors, visitors, etc.
• Support in-processing efforts, including performing in-processing functions through SSIS.
• In collaboration with managers and supervisors, assist with the preparation and processing of contracts.
• Identify critical and urgent issues, designing and implementing administrative policies, training, and information flow.
• Identify and correct work/material inefficiencies/deficiencies.
• Support gas and fuel monitoring and ordering.
• Submissions of quarterly diesel fuel report.
• Ordering of consumable materials for daily plant operations
• Material requests and contract change requests as necessary.
• Operations TAG administrative support.
• FFD coordination and notifications
• Submit records as necessary.
• Function as a proactive team player with all administrative assistants, executive assistants and all management.
• Plan and participate in combined management/organization workshops to promote team, core values and communications.
• Generate and present ideas for improvements.
• Assist in executing new ideas and suggestions.
• Promote and encourage performance management development, implementation, and celebrations throughout Energy Northwest through creative ideas, better communications and continuous feedback.
• Must participate on the Emergency Response Team (ERO) when designated.
• Must support the biennial refueling outage.
• Must provide support to the OCC and EOC.

Benefits

• Energy Northwest (EN) provides a phenomenal benefits package.
• Washington State also has no state income tax, and the Tri-Cities provides a cost-of-living lower than the national average.
• EN offers substantial retirement benefits through three retirement programs including the Washington State Public Employees' Retirement System pension plan (PERS), a 401(k) savings plan with an employer match component, and a 457(b) savings plan.
• EN also offers multiple options for medical, dental, vision, disability and life insurance coverage.
• Other voluntary benefits may include flexible spending accounts (FSAs), tuition reimbursement, student loan repayment, childcare subsides, health reimbursement arrangement (HRA VEBA), health savings account (HSA), supplemental life insurances, credit monitoring/identity theft insurance, and more!
• Qualifying employees will typically start a personal time accrual rate of 160 hours per year and EN provides nine paid holidays throughout the Calander year; personal time accruals grow significantly at various service intervals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED