Administrative Assistant III

Aon Corporation • Ashwaubenon, WI

6h • Onsite

About The Position

Are you an Administrative Professional in Green Bay, Wisconsin who enjoys working with senior leadership? This could be an excellent opportunity to explore!
This is a full-time, office-based role with flexibility for alternate work arrangements after a period of time. This role supports multiple solution lines and is part of a high performing, collaborative team!
Aon is in the business of better decisions
As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
The Administrative Assistant III responds promptly, thoughtfully, and efficiently to work requests from senior leaders. They are adaptable to changing work environments in the office, shifting priorities, and new situations. Additionally, the person will possess the skills and ability to partner with leaders on confidential matters, communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in an office based and virtual working environment.

Requirements

• Minimum of 6+ years of relevant experience
• Displays exceptional customer service skills and attention to detail
• Superior writing skills—grammar, punctuation, spelling, and proofreading
• Superior verbal and written communication skills
• Self-motivated great teammate with ability to work independently under minimal direction
• Demonstrates strong organizational and project management skills
• Demonstrates discretion on highly confidential matters
• A wide degree of creativity and latitude is expected
• Suggests approaches for resolving problems
• Maintains a high level of confidentiality
• Ability to effectively interact with clients and colleagues, always maintaining integrity with a positive demeanor
• Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with the highest quality
• Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
• Skills: Microsoft skills testing administered as part of the recruiting process.
• Education: High School degree or equivalent experience in the industry.

Nice To Haves

• Bachelor’s degree or equivalent experience a plus.

Responsibilities

• Create and maintain Distribution Groups, Schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if needed
• Serves as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to tackle problems)
• Assists with overflow work from other areas of the business; provide backup support to other Administrative Assistants
• Prepares, produces and proofreads sophisticated level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
• Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution
• Research and book travel arrangements, prepares and submits expense reports
• Records time accurately and submits according to established procedures
• Attends business town halls; Coordinate, schedule and prepare presentations for client and internal meetings
• Acts as a resource for Aon branding, internal tools and resources
• Maintains OneDrive files, databases, or SharePoint sites as applicable
• Prioritizes work, makes measurable progress on assignments, and delivers quality results. Has an advanced understanding of practice/business terminology
• Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
• Actively participates in leadership meetings for follow ups and note taking when applicable
• Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable
• Coordinates projects and works independently, Ability to compose materials from rough notes or independent knowledge of circumstances
• Acts as liaison between the executive and their colleagues, clients, and other collaborators
• Strategic, solves problems, and establishes procedures that result in process improvements
• Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams
• Demonstrates leadership by supplying agenda topics and openly participating in meetings or other forums

Benefits

• Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions.
• Eligibility for benefits is governed by the applicable plan documents and policies.
• In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.
• Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED