ADMINISTRATIVE ASSISTANT III - SES - 43004621

State of Florida•TALLAHASSEE, FL

3d•$40,321 - $51,691•Onsite

About The Position

This is a high-trust position requiring sound judgment, professionalism, and strict confidentiality in support of Office of Inspector General operations. Performs independent work assisting the Inspector General and staff in the coordination of administrative objectives and priorities to ensure compliance with Florida Statutes, Administrative Code, and agency policies. Responsible for day-to-day office management including receiving mail, answering main telephone line, performing telephone complaint intake and routing to the appropriate area for assistance. Performs administrative work related to personnel, purchasing, travel, inventory, records management, public records requests, information technology requests, and other office functions.

Requirements

High school diploma or equivalent is required.
Three (3) years of administrative experience.
Strong verbal and written communication skills.
Microsoft Outlook 365 and Copilot proficiency.
Experience working with Adobe Pro, MFMP, STMS, and WORKS.
Knowledge of laws, government regulations, and agency rules
Knowledge of the Microsoft 365 including Copilot and OneDrive
Knowledge of prudent leadership practices to reward positive performance, coach for enhanced effectiveness, and counsel to resolve deficiencies
Knowledge of administrative principles and practices
Knowledge of office procedures and practices
Knowledge of Public Records laws and exemptions
Ability to collect, evaluate, and analyze data relative to administrative functions such as accounting, personnel, purchasing, and report writing
Ability to prepare correspondence and administrative reports
Ability to communicate effectively
Ability to effectively interact with consumers/customers
Ability to plan, organize, and coordinate work assignments
Ability to work independently
Ability to establish and maintain effective working relationships with others

Nice To Haves

Experience working in an Inspector General office.
Experience working with Microsoft OneDrive.
Experience working with public records requests.

Responsibilities

Assisting the Inspector General and staff in the coordination of administrative objectives and priorities to ensure compliance with Florida Statutes, Administrative Code, and agency policies.
Day-to-day office management including receiving mail, answering main telephone line, performing telephone complaint intake and routing to the appropriate area for assistance.
Performing administrative work related to personnel, purchasing, travel, inventory, records management, public records requests, information technology requests, and other office functions.