Administrative Assistant III

AeroVironment • Lawrence, KS

9d • $24 - $34

About The Position

The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.

Requirements

• Minimum of 3-5 years’ experience as an Administrative Assistant
• High School diploma or GED Equivalent required is required or equivalent combination of experience and education
• Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines
• Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio).

Nice To Haves

• Previous experience working in aerospace industry is desired
• Consistently demonstrates effective communication skills – written and verbal.
• Maintains a professional demeanor with a high level of customer service
• Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load
• Skilled at follow-up/follow-through while maintaining professionalism
• Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management
• Applies acquired job skills and company policies and procedures to complete assigned tasks
• Consistently follows established procedures on routine work and typically requires instructions only on new assignments
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Focuses on teamwork and puts the success of the team above one's own interests

Responsibilities

• Scheduling meetings and coordinate meeting logistics, including luncheons
• Documenting technical meetings and follow up on action items/commitments
• Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
• Scheduling calendars and handling travel and logistical issues for team members
• Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc.
• Preparing and tracking Purchase Requisitions and Expense reports
• Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality
• Coordinates activities between departments and outside parties
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice

Benefits

• AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED