Administrative Assistant III

The Navigators•Colorado Springs, CO

23h•$18 - $25

About The Position

The Administrative Assistant shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost. This position will perform a variety of highly responsible, confidential and complex administrative duties. This position requires analysis, research, initiative, independent judgment, and exceptional professional discretion with access and administration of confidential information. This position will require the ability to work independently without much supervision. ESSENTIAL FUNCTIONS Administrative Support– 95% Support administrative needs of the National Collegiate Training Director, to include, but not limited to, managing email and other correspondence, schedules, travel and logistics, preparing meeting agendas and materials, maintaining tasks lists, projects and daily to-do items. Work closely with Collegiate Chief of Staff, Operations Manager and other Administrative Assistants to prioritize tasks and support one another in completing projects as assigned. Support Divisional Directors as requested, on a variety of administrative requests. Coordinate, manage, prioritize, and track multiple short and long-term projects. Maintain systematic and regularly accessible files (electronic and paper). Liaise with Mission, City, and Network leaders and necessary support ministry departments to complete assigned projects. Track and acknowledge direct report birthdates, anniversaries, and special events. Assist in event planning for Collegiate Office and larger Collegiate Leadership gatherings. Prepare for and support EDGE Corps and Staff in Training Summits. Occasional travel to national meetings as requested and able. Additional Responsibilities – 5% Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate. Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required. Submit time worked on a weekly basis through the Workday Time Tracking system. Submit expense reports by 15th of each month. Other job-related duties as assigned.

Requirements

Belief in and adherence to the Statement of Faith and Mission of The Navigators.
Three to five years of experience in administrative support.
Microsoft Office proficiency.
Excellent verbal communication skills, strong writing and editing skills applicable to both oral and written communication (i.e. writing/completion to final copy from notes, editing, proofreading, spelling and grammar).
Excellent interpersonal skills including to create understanding and build strong working relationships required.
Ability to take initiative and anticipate the Training Director’s needs on both a daily basis and for events/meeting requirements.
Bachelor's degree in Business, or related field, or equivalent combination of education and experience required.

Nice To Haves

Willingness to learn other software.
Project management experience preferred.

Responsibilities

Support administrative needs of the National Collegiate Training Director, to include, but not limited to, managing email and other correspondence, schedules, travel and logistics, preparing meeting agendas and materials, maintaining tasks lists, projects and daily to-do items.
Work closely with Collegiate Chief of Staff, Operations Manager and other Administrative Assistants to prioritize tasks and support one another in completing projects as assigned.
Support Divisional Directors as requested, on a variety of administrative requests.
Coordinate, manage, prioritize, and track multiple short and long-term projects.
Maintain systematic and regularly accessible files (electronic and paper).
Liaise with Mission, City, and Network leaders and necessary support ministry departments to complete assigned projects.
Track and acknowledge direct report birthdates, anniversaries, and special events.
Assist in event planning for Collegiate Office and larger Collegiate Leadership gatherings.
Prepare for and support EDGE Corps and Staff in Training Summits.
Occasional travel to national meetings as requested and able.
Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate.
Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required.
Submit time worked on a weekly basis through the Workday Time Tracking system.
Submit expense reports by 15th of each month.
Other job-related duties as assigned.