Administrative Assistant III

City of Roanoke, Virginia•Roanoke, VA

11d•Onsite

About The Position

The City of Roanoke's Police Department is seeking an Administrative Assistant III to perform routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used. Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires and retirees. Arranges meetings and conferences; makes appointments for the Deputy Chiefs and members of various City commissions. Assembles required documents and information for Council and other meetings as required. Develops microcomputer applications for data collection and report generation using spreadsheet and database management software packages. May serve as FMLA and Risk Management Liaison for a department.

Requirements

High school diploma or general education degree (GED)
Three to five years related experience and/or training in a business, administrative support or related field; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to prepare reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Associate degree preferred but not required

Responsibilities

Performs routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used.
Participate in a wide variety of division or department projects by researching or providing relevant information
Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires, voice transcription review, and basic data entry
Develops proficient habits for data collection and report generation using spreadsheet and database management software packages
Reviews existing and recommends improved policies, practices and procedures
Assists with budget preparation and monitors budget expenditures
Collects and compiles information and prepares basic statistical reports
Gives information to the public or directs requests to appropriate department
Arranges meetings and conferences; makes appointments if needed for the direct report supervisor
Assembles required documents and information for direct report supervisor
Composes and types letters and memoranda in conformance with City policies independently from brief instructions
Establishes and maintains filing systems and office procedures; keeps confidential files
Interacts with public over the phone on a daily basis and provides answers to basic fact-finding questions relating to incident reports
Applicant will supervise two to four subordinate administrative staff and train assigned staff as needed.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.