ASSISTANT, ADMINISTRATIVE III

LyondellBasell North America•Pasadena, TX

23h

About The Position

LyondellBasell is a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-year legacy that includes a Nobel Prize in Chemistry and our proprietary MoReTec recycling technology, LYB is enabling a more sustainable future for generations to come. LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. We're addressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society. Come Join an Inclusive Team The Administrative Assistant manages multiple tasks and workloads, such as assigned company projects, preparing statistical reports, participates on plant teams, champions plant initiatives, plant purchases, orders plant production materials as needed, ensures deliveries, and organizes company sponsored celebrations. The Admin Assistant also provides high-level administrative support, handling requests, and performing clerical functions such as supporting department managers, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The Administrative Assistant acts as a back-up for other department administrative assistants during absences and assists other Admin Assistants with plant initiatives.

Requirements

High School diploma or equivalent
A minimum of 5 years’ experience
Working knowledge of Microsoft Office Suite
Works independently, receives minimal guidance; acts as a resource for colleagues with less experience
High proficiency in a PC Windows environment and SAP software applications.

Nice To Haves

Excellent communication and organizational skills.
Administrative, inventory, or accounting experience
Able to progress projects by interacting with a wide range of individuals to frame project needs, define success and deliver results.
Strong interpersonal skills
Documentum / D2 experience

Responsibilities

Manages multiple tasks and workloads, such as assigned company projects, preparing statistical reports, participates on plant teams, champions plant initiatives, plant purchases, orders plant production materials as needed, ensures deliveries, and organizes company sponsored celebrations.
Provides high-level administrative support, handling requests, and performing clerical functions such as supporting department managers, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Acts as a back-up for other department administrative assistants during absences and assists other Admin Assistants with plant initiatives.
Applies practices and procedures that have clear precedents and/or operational guidance.
Arranges equipment / facilities for meeting (lunches & refreshments, if required)
Schedule Meetings and Dialogs
Manage Purchase Cards and statement reconciliations
Orders plant production materials and office supplies
Preparation of weekly and monthly plant statistical reports
Updates procedures in Documentum / D2
Arrange travel Domestic and International
Expense reporting
Performs monthly close process activities and account reconciliations
Interacts with external/internal customers, to provide information about product and services
Work with vendors on purchasing items
Updates seniority sheets
Manages the Bi weekly OT payroll discrepancy report.