Administrative Assistant III

Reno-Sparks Indian Colony•Reno, NV

7d•Onsite

About The Position

The Reno-Sparks Indian Colony represents descendants of three Great Basin Indigenous peoples: the Numu (Northern Paiute) , Newe (Western Shoshone) , and Washeshu (Washoe) . These communities lived in harmony with the land for generations before European contact, following seasonal cycles and forming small, efficient social groups for survival. Each group's name means "The People" in their own language, reflecting their deep cultural identity and connection to the Earth. They maintained strong traditions, respected neighboring tribes, and engaged in trade throughout the region. Today, the Reno-Sparks Indian Colony continues to honor these traditions while supporting the well-being, culture, and future of its tribal community. As an Administrative Assistant III, you provide high-level administrative and clerical support to the Planning Director, Economic Development Director, and Director of Commercial Property Management. This role exists to keep department operations organized, accurate, and responsive while handling sensitive information with discretion.

Requirements

High school diploma/GED
1+ year in a similar administrative role
Familiarity with office practices and basic accounting concepts
Strong written/verbal communication; professionalism with the public
Proficiency with Windows 10/MS Office and office equipment
Valid driver's license; insurable under tribal policy
Ability to work effectively in a diverse cultural setting (Indian Preference applies)

Nice To Haves

A.A. preferred in a related field

Responsibilities

Preparing reports, letters, memoranda, resolutions, and other correspondence
Managing calendars, meeting logistics, and travel arrangements
Maintaining department files in alignment with the tribal records management system
Serving as a liaison with Tribal programs (with emphasis on Finance) for budgeting support, expenditure monitoring, requisitions, vouchers, and timely vendor payments
Researching and compiling data for special projects
Acting as recording secretary when requested
Reviewing calendars, prioritizing requests for three Directors, and setting up the day's meetings, visitors, and calls
Drafting and formatting documents
Updating logs and files
Preparing materials needed for upcoming discussions
Tracking paperwork through internal steps
Confirming information before it moves forward
Following up so items don't stall
Coordinating with Finance, checking numbers against what's been recorded, and preparing items that need review
Supporting a meeting by capturing notes and turning them into clear minutes
Reconciling travel documentation
Organizing the next day's priorities
Ensuring the office remains welcoming and professional for everyone who reaches out