ADMINISTRATIVE ASSISTANT III (DEPARTMENT OF FACILITIES MANAGEMENT) 2650 S. California Ave.

Cook County • Chicago, IL

17h • Hybrid

About The Position

Perform specialized and complex administrative work within an office, which may include a wide range of duties. Handle a variety of situations and contingencies that may arise. Assist in the coordination of various units or activities of the Department/Bureau. Assume primary ownership of key elements of administrative operations and support activities. Demonstrate expertise and comprehensive knowledge of various aspects of support operations within its parameters. Answer administrative questions and address unconventional issues.

Requirements

• Possession of a High School Diploma or General Education Development (GED) Certificate.
• Two (2) years of administrative, clerical, or operations or directly related experience.
• An equivalent combination of education and/or experience is required.
• Must be legally authorized to work in the United States without sponsorship.

Nice To Haves

• Advanced knowledge of specific organizational policies and procedures.
• Skill in Microsoft Office Suite and other software applications.

Responsibilities

• Perform specialized and complex administrative work.
• Handle a variety of situations and contingencies.
• Assist in the coordination of various units or activities of the Department/Bureau.
• Assume primary ownership of key elements of administrative operations and support activities.
• Demonstrate expertise and comprehensive knowledge of various aspects of support operations.
• Answer administrative questions and address unconventional issues.
• Coordinate and deliver services with administrative, supervisory, technical, and professional personnel.
• Make sound decisions and carry out programs affecting one’s own work and the work of others in a changing work environment.
• Apply basic organizational or bookkeeping principles and methods for maintaining financial, statistical, or other records.
• Guide team members in providing general support for the unit’s objectives.
• Perform moderately complex administrative and customer service tasks to identify new approaches to improve efficiencies.
• Collaborate with team members and entry-level management to provide moderately complex customer service requests and create effective relationships.
• Support peers and lower-level team members by providing basic to complex administrative and clerical support for the unit’s objectives.

Benefits

• Medical, Dental, and Vision
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• Voluntary Benefits
• Public Service Loan Forgiveness Program (PSLF) eligibility
• Hybrid work environment (for eligible employees)
• Telecommuting options (for eligible employees)
• Flexible scheduling options (for eligible employees)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees