Administrative Assistant III - Administrative Support - Health Services Division - Huntsville (036414) - EXTENDED

Texas Department of Criminal Justice • Huntsville, TX

11h

About The Position

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning experience in customer service, clerical, secretarial, administrative support, or technical program support work.
• Knowledge of office practices and procedures.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
• Skill in researching, compiling, organizing, and presenting information and statistics.
• Skill to prepare and maintain accurate records, files, and reports.

Nice To Haves

• Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Participates in the planning and execution of administrative projects; coordinates work with organizational units of the agency; and assists in the development of administrative and technical assistance policies and procedures and in analyzing and seeking solutions to problems.
• Prepares and disseminates information concerning programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs complex word processing.
• Maintains filing, record keeping, and records management systems to include automated information systems; compiles and enters data for charts, graphs, databases and summaries and makes calculations; and assists in the preparation of presentations.
• Assists in researching, developing, and revising agency publications, forms, manuals, and reports; attends meetings, takes notes, prepares minutes, and distributes related information; and functions as liaison between the supervisor and other agency staff, officials, and the public.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees