Administrative Assistant III

EC Electric • Portland, OR

5h • $65,000 - $75,000

About The Position

The Administrative Assistant plays a key supportive role by providing support to managers, other, and varying office visitors by handling a variety of tasks. The Administrative Assistant must be professional, positive, self-starter, organized, and accurate. This position will include scheduling meetings/events, data entry, credit card reconciliation, travel coordination and maintaining files.

Requirements

• High school Diploma/GED or Associate’s in Business Administration or related field
• 3-5 years experience in administrative assistant experience
• High level of accuracy in written communication
• Meeting Coordination and Note taking

Nice To Haves

• Microsoft Office Specialist Certification (preferred)

Responsibilities

• Manage and coordinate General Managers and Project Directors project schedules, calendars, and meetings (including agendas and meeting notes).
• Manage special projects and workflow; meet target due dates.
• Review, proofread, and prepare routine correspondence and documents (letters, memos, reports).
• Handle confidential materials and communications with professionalism and discretion.
• Maintain organized filing systems for critical executive and company documents.
• Arrange and coordinate domestic travel.
• Plan and coordinate meetings, events, and related logistics.
• Prepare expense reports, reconcile company credit cards, and perform account reconciliations.
• Provide superior customer service to internal and external customers.
• Perform heavy data entry (e.g., timecards, field reports, labels) and maintain accurate records.
• Create, maintain, and manage Excel spreadsheets and other administrative tracking tools.
• Maintain office and facilities operations, including coordinating general administrative needs.
• Prepare, track, and manage permits and inspections; perform occasional travel to permitting offices as required.
• Provide general administrative support to managers and project teams; perform additional duties as assigned.

Benefits

• Salary range for this position is $65,000-$75,000 annually.
• Opportunity for a discretionary year-end bonus.
• 401k with a 40% employer match (up to federal limit.)
• Paid holidays and PTO
• Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED