Administrative Assistant III

Hulcher Services Inc • Denton, TX

just now

About The Position

General Summary: Serve as a shared administrative resource supporting two departments, balancing competing priorities while maintaining accuracy and efficiency. Ideal candidate will provide high-level administrative support requiring exceptional attention to detail and strong organizational skills.

Requirements

• Exceptional attention to detail with a proven ability to produce highly accurate work under tight deadlines.
• Strong analytical mindset with the ability to identify patterns, gaps, and process inefficiencies.
• Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• High proficiency in working across multiple software platforms and internal systems simultaneously.
• Strong problem-solving skills and ability to work independently with minimal oversight.
• Excellent organizational and time-management skills.
• Clear and professional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite:
• Excel (pivot tables, VLOOKUP/XLOOKUP, data validation, basic formulas, sorting/filtering large datasets)
• Word (document formatting, templates, tracked changes)
• Outlook (calendar management, shared inboxes, scheduling across teams)
• Comfort learning new proprietary systems quickly.
• Strong data entry skills with emphasis on accuracy and speed.
• Experience pulling and generating standard and ad hoc reports.
• Familiarity with shared drives, document management systems, and file version control.
• Communicating effectively, written/verbal, to various internal and external audiences.
• Comfortable working under strict deadlines with measurable deliverables.
• Effective organizational and task-tracking methods.
• Experience managing competing priorities from multiple stakeholders.
• Ability to identify inefficiencies and recommend improvements.
• High School Diploma or equivalent.
• 3 or more years general office experience.

Nice To Haves

• Preferred experience in a high-volume work environment that includes short timelines for work completion.
• Thrives in structured, process-driven environments.
• Comfortable shifting priorities throughout the day while maintaining composure and precision.
• Naturally inquisitive — asks clarifying questions to ensure accuracy.
• Takes ownership of deliverables and follows through to completion.
• Discreet and trustworthy with sensitive or confidential information.
• Preference given to those with job costing familiarity, RFP process knowledge, and billing or pay application history.

Responsibilities

• Accurately enter, update, and maintain data across multiple internal systems, ensuring real-time status visibility and data integrity.
• Monitor workflows and proactively track deadlines to ensure time-sensitive deliverables are completed accurately and on schedule.
• Generate, analyze, and distribute reports using internal databases and reporting tools.
• Cross-reference data between systems to identify discrepancies and resolve inconsistencies.
• Prioritize and seamlessly transition between multiple tasks without loss of accuracy or momentum.
• Support departmental coordination by tracking action items, following up on open items, and ensuring closure.
• Maintain organized digital records and documentation to support audit readiness and operational transparency.
• Collaborate with cross-functional teams to obtain necessary information and ensure timely updates. Prepares complex correspondence, reports, forms, and documents.
• Support our internal customers with a spirit of excellence by asking questions for clarity, helping to direct them when they are unsure of processes, and assisting them in obtaining information in unfamiliar circumstances.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED