Administrative Assistant III

University of Central Florida • Orlando, FL

15h • Onsite

About The Position

The UCF College of Engineering and Computer Science is among the nation's largest producers of engineering and technology workforce talent and is the No. 1 provider of graduates to the defense and aerospace industries. It offers more than 40 degree and certificate programs. The Administrative Assistant III supports the Director of UCF Coastal (National Center for Integrated Coastal Research) and plays a central role in the day-to-day coordination and delivery of the Center's activities. This position is responsible for managing the Director’s calendar, scheduling meetings, and coordinating logistics for seminars, workshops, and events, including room bookings and catering. The role includes maintaining and updating the Center’s website and social media channels, as well as developing quarterly external-facing newsletters to promote UCF Coastal’s activities and impact. The Administrative Assistant III will also manage UCF expense cards, support the organization of events to foster new collaborations, and assist with reporting requirements for the Faculty Cluster Initiative. This position requires strong organizational, communication, and digital skills, with the ability to manage multiple priorities and support the strategic growth and visibility of the Center. This is a time-limited funded position, and employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Requirements

• High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Nice To Haves

• Experience providing high-level administrative support.
• Ability to manage calendars, schedule meetings, and coordinate multiple priorities with minimal supervision.
• Experience planning and coordinating events, seminars, or workshops, including logistics such as room scheduling and catering.
• Strong written communication skills, including experience drafting newsletters, correspondence, reports, or external-facing materials.
• Experience maintaining organizational websites and social media platforms using web-based tools or content management systems.
• Working knowledge of financial or purchasing processes, including expense cards, purchase requisitions, and expenditure tracking.
• Excellent organizational, interpersonal, and time-management skills, with strong attention to detail and the ability to collaborate with internal and external partners.

Responsibilities

• Manage the Center Director's Calendar, schedule meetings, correspondence, and assist in coordinating Center activities.
• Schedule, plan, and follow up on event logistics, to include room bookings, catering, seminars, and workshops.
• Manage the Center's communications, including social media management, website maintenance, and create/distribute Center newsletters.
• Perform basic financial administration for expense cards, tracking, and processing purchase requisitions.
• Perform general reporting and administrative support functions such as Faculty Cluster Initiative reporting, metrics, and project reporting.
• Manage the Center's collaboration and relationship building, such as organizing partnership events, community outreach, and all other duties as assigned.

Benefits

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more…For more benefits information, view the UCF Employee Benefits Guide

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees