Administrative Assistant III

UNITE HERE HEALTH•Oak Brook, IL

8h•Hybrid

About The Position

UNITE HERE HEALTH serves over 200,000 workers and their families in the hospitality and gaming industry nationwide. Our desire to be innovative and progressive drives us to develop impactful programs and benefits designed to engage our participants in managing their own health and healthcare. Our vision is exciting and challenging. The purpose of this position is to provide complex administrative and litigation support to Sr. Legal Counsel and the Collection and Subrogation Paralegals.

Requirements

5 ~ 7 years of related experience minimum
Working knowledge and experience in routine administrative functions
High School Diploma or GED
Intermediate level Microsoft Office skills (PowerPoint, Word, Outlook)
Intermediate level Microsoft Excel skills
Intermediate level Adobe
Detail oriented and multi-tasking skills
Organizational, analytical and follow-up skills
Ability to work independently, establish priorities and adhere to deadlines
Interpersonal and team skills
Communication skills (written and verbal)
Ability to type 35 wpm

Nice To Haves

Law firm or corporate legal department experience
Experience with Employee Retirement Income Security Act (ERISA), HIPAA, Employee Benefits and Health Care experience
Experience with Microsoft Planner
Beginner level system(s) skills in LexisNexis

Responsibilities

Receive and reviews subpoenas and request for information, determines validity and compliance with HIPAA, gathers, identifies, prepares, and copies information in response to subpoenas, requests for information
Receive and reviews proof of claim forms for class action litigation, tracks case, gathers, prepares, and copies information in response
Provides daily support including preparing letters, reviewing files, updating database and tracking due dates for subrogation cases. Serves as back up for subrogation paralegal
Monitors and tracks claims paid for work related injuries, requests overpayments and provides lien amounts to attorneys
Prepares and assembles memos, agendas, information, and reports for certain Board of Trustee meetings
Reviews and edits documents for consistency, completeness, and accuracy
Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as correspondence, memos,
Coordinates, assembles, and maintains Legal department records and documents in appropriate files, including litigation, collection, subrogation, and subpoena files
Assists in preparation of reports, logs, dockets, and other documents including data entry, copying, collating
Pulls, files, scans, copies, faxes, mails, or otherwise disburse documents and /maintain associated logging system
Research state government sites for company unclaimed property, fill out forms and provide necessary documentation and information
Answers telephones, takes messages, and provides support for paralegals and attorneys who are out of the office
Creates and updates dockets and spreadsheets of data
Sets goals and achieve measurable results
Contributes ideas to plans and achieving department goals
Exemplifies the Fund’s BETTER Values and Professional Effectiveness Dimensions in contributing to a respectful, trusting, and engaged culture of diversity and inclusion
Performs other duties as assigned within the scope of responsibilities and requirements of the job
Performs Essential Job Functions and Duties with or without reasonable accommodation