Administrative Assistant III

Hulcher Services Inc•Denton, TX

About The Position

Serve as a shared administrative resource supporting two departments, balancing competing priorities while maintaining accuracy and efficiency. This role requires exceptional attention to detail and strong organizational skills, providing high-level administrative support.

Requirements

Advanced proficiency in Microsoft Office Suite: Excel (pivot tables, VLOOKUP/XLOOKUP, data validation, basic formulas, sorting/filtering large datasets), Word (document formatting, templates, tracked changes), Outlook (calendar management, shared inboxes, scheduling across teams)
Comfort learning new proprietary systems quickly.
Strong data entry skills with emphasis on accuracy and speed.
Experience pulling and generating standard and ad hoc reports.
Familiarity with shared drives, document management systems, and file version control.
Communicating effectively, written/verbal, to various internal and external audiences.
Comfortable working under strict deadlines with measurable deliverables.
Effective organizational and task-tracking methods.
Experience managing competing priorities from multiple stakeholders.
Ability to identify inefficiencies and recommend improvements.

Nice To Haves

Job costing familiarity
RFP process knowledge
Billing or pay application history

Responsibilities

Accurately enter, update, and maintain data across multiple internal systems, ensuring real-time status visibility and data integrity.
Monitor workflows and proactively track deadlines to ensure time-sensitive deliverables are completed accurately and on schedule.
Generate, analyze, and distribute reports using internal databases and reporting tools.
Cross-reference data between systems to identify discrepancies and resolve inconsistencies.
Prioritize and seamlessly transition between multiple tasks without loss of accuracy or momentum.
Support departmental coordination by tracking action items, following up on open items, and ensuring closure.
Maintain organized digital records and documentation to support audit readiness and operational transparency.
Collaborate with cross-functional teams to obtain necessary information and ensure timely updates.
Prepare complex correspondence, reports, forms, and documents.
Support internal customers with a spirit of excellence by asking questions for clarity, helping to direct them when they are unsure of processes, and assisting them in obtaining information in unfamiliar circumstances.