Administrative Assistant III (Research Operations)

Howard University

10d•$80,000 - $85,000•Onsite

About The Position

The Howard University College of Medicine currently seeks a full-time Administrative Assistant III; Manager of Research Operations (AAIII/MRO) to develop, execute, and refine an operational infrastructure that subserves the Office of Research’s R1 research mission. Established in 1971, the Office facilitates the creation and expansion of comprehensive biomedical research programs- inclusive of a biomedical graduate science program, collaborative summer research programs with other institutions, and intramural research collaboration with NIH- that advance humanity’s most urgent social, technological, and scientific needs though groundbreaking discovery. By leveraging a holistic, interdisciplinary approach with a focus on historically underrepresented peoples, the Office not only pursues truth and excellence but also curates novel solutions that are accessible to all. To that end, the AAIII/MRO will collaboratively create and implement standard operating procedures, systems, and management tools/resources that promote achievement of the College of Medicine’s short-term and long-term research milestones.

Requirements

Advanced knowledge of office and administrative practices and principles.
Skill in the operation of computers, related software applications (MS Word, Excel, PowerPoint and Access).
Knowledge and skill in accounting and budgeting procedures and techniques.
Ability to problem solve and make decisions.
Ability to exercise discretion and ensure a high-level of confidentiality.
Ability to communicate effectively orally and in writing with a diverse population.
The ability to establish and maintain effective harmonious work relations with faculty, staff, students and the general public.
Excellent verbal and written communication
Excellent command over prioritization and organization
Ability to adaptably and empathetically collaborate with numerous stakeholders across a diversity of backgrounds
Ability to take initiative, working both independently and within a team environment
BA/BS in a related discipline plus 5 years of relevant professional experience.

Nice To Haves

Previous experience in oversight of high-impact, multi-million dollar research portfolios inclusive of a diversity of funding sources
Previous experience in the development of research methods and corresponding analysis plans
Previous experience in the interdisciplinary project management within higher education institutions

Responsibilities

Oversee the infrastructure development and management of a R1 research portfolio that aims to develop novel, innovative solutions to society’s most urgent social, technological, and scientific needs in an evidence-based, scalable manner
Spearhead scoping of and outreach with national healthcare organizations, federal funding organizations, philanthropic organizations, community advocates, and people with lived experience of mental illness aligned with the Office of Research’s vision
Develop and implement qualitative methodologies (e.g., Delphi studies, key informant interviews, surveys) that evaluate said stakeholders groups’ perspectives regarding acceptability and feasibility of research conduct, implementation, and scalability in a diversity of settings
Iteratively integrate key findings from said methodologies into emerging standard operating frameworks for research implementation (inclusive of conduct, monitoring, reporting, and scaling)
Develop and implement standard operating workflows for research implementation- including but not limited to pre-award planning and submission, clinical research conduct, post-award monitoring, and research building/facilities management- in accordance with institutional, HIPAA, and/or Good Clinical Practice standards
Generate planning and monitoring resources (i.e., feasibility assessments, essential documentation templates, regulatory binder templates, centralized monitoring dashboards) that optimize research implementation relative to Office of Research timelines and key performance indicators
Generate data collection and management tools (i.e., electronic capture databases, case report forms, participant-reported outcomes, etc.) that optimize research implementation relative to Office of Research-defined success criteria
Iteratively translate evaluation data regarding research implementation and/or research staff satisfaction into high-impact dissemination content (i.e., publications, presentations, case studies, etc.)
Develop and implement competency-based hiring, training, and performance evaluation models for both paid and volunteer positions that will subserve infrastructure development