2026-27 Administrative Assistant III/High School Assistant Principal - Horizon HS

Paradise Valley USD 69 • Scottsdale, AZ

10d • $18 • Onsite

About The Position

The job of Administrative Assistant III is done for the purpose of providing a wide variety of confidential administrative and secretarial support to assigned administrator; conveying information regarding department functions and procedures; and coordinating assigned projects and site activities. This job reports to Administrator.

Requirements

• Operating standard office equipment including using Microsoft office products and job related software applications
• Preparing and maintaining accurate records
• Customer service
• Screening telephone calls
• Analyzing budgets
• Analyzing data
• Using pertinent software applications
• Basic math, including calculations using fractions, percents, and/or ratios
• Reading technical information
• Composing a variety of documents
• Facilitating group discussions
• Solving practical problems
• Business telephone etiquette
• Common office machines
• Concepts of grammar and punctuation
• Office methods and practices
• Grammar, spelling and punctuation
• Office practices
• Recordkeeping and record retention practices
• Bookkeeping practices
• Codes/laws/rules/regulations/policies
• Scheduling activities, meetings, and/or events
• Gathering and/or collating data
• Using basic, job- related equipment
• Flexibility to work with others in a variety of circumstances
• Working with data utilizing defined and similar processes
• Operating equipment using defined methods
• Working with a diversity of individuals and/or groups
• Working with a variety of data
• Utilizing job-related equipment
• Problem solving to identify issues and create action plans
• Independent interpretation of guidelines
• Working under limited supervision using standardized practices and/or methods
• Leading, guiding, and/or coordinating others
• Utilization of some resources from other work units is often required to perform the job's functions
• High school diploma or equivalent
• Criminal Background Clearance
• Valid Arizona DPS Level I IVP Fingerprint Clearance Card

Nice To Haves

• Job related experience with increasing levels of responsibility

Responsibilities

• Compiles both confidential and non-confidential data from a wide variety of sources (e.g. calendars, budgets, inventories, time sheets, etc.) for the purpose of preparing information for assigned administrators.
• Maintains manual and electronic files, department budgets and accounts (e.g. accounting records, journal entries, substitute records, ESP evaluation tracking, etc.) for the purpose of providing up-to-date reference and audit trail.
• Orders, distributes and monitors all supplies, merchandise and supplies for the purpose of ensuring that demands are met and distributed to the proper locations.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non- confidential nature (e.g. iVision reports, TES tracking, evaluations, work orders, school publications, employee absences, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, visitors, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a wide variety of activities (e.g. appointments, AIMS testing, interviews, etc.) for the purpose of making necessary arrangements for assigned administrators and supervisors.
• Supervises assigned personnel as directed by the administrator (e.g. all ESP, etc.) for the purpose of ensuring their department and individual performance objectives are met.
• Supports assigned administrative and supervisory personnel for the purpose of providing assistance with their functions and responsibilities.
• Participates in a variety of meetings, workshops, and/or trainings (e.g. site committees, etc.) for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Benefits

• Non-Interim Position
• FLSA Status - Non Exempt
• Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED