Administrative Assistant III-Compliance

Grand River Dam Authority•Chouteau, OK

18h•Onsite

About The Position

This role supports the environmental function within the Legal Department by assisting environmental staff with compliance-related activities and providing general administrative and clerical support. We deliver affordable, reliable ELECTRICITY, with a focus on EFFICIENCY and a commitment to ENVIRONMENTAL STEWARDSHIP. We are dedicated to ECONOMIC DEVELOPMENT, providing resources and supporting economic growth. Our EMPLOYEES are our greatest asset in meeting our mission to be an Oklahoma Agency of Excellence.

Requirements

High school diploma or equivalent required.
5 years of experience in administrative support with compliance, regulatory, legal, or environmental exposure.
Strong attention to detail and accuracy
Ability to manage multiple tasks and deadlines
Effective time management and organizational skills
Strong written and verbal communication skills
Ability to coordinate across multiple teams and follow up on deliverables
Working knowledge of recordkeeping and compliance-related processes
Proficiency in Microsoft Office (Excel, Word, Outlook)
Valid Oklahoma driver’s license, or the ability to convert within 30 days for those with an out of state driver’s license that are an Oklahoma resident.

Nice To Haves

Associate Degree in Environmental Science, Legal Studies or a related field preferred.
Experience with tracking systems, databases, or compliance software preferred.
State Certified Procurement Officer (CPO) preferred or must obtain within first year of employment.

Responsibilities

Track and manage environmental compliance tasks across multiple facilities to support timely completion.
Maintain and update compliance tracking systems and databases, ensuring accuracy and completeness of information.
Maintain organized hard copy and electronic records in accordance with legal and regulatory requirements.
Assist in the preparation and submission of reports and correspondence to regulatory agencies, including environmental permit applications.
Work with environmental staff, facility managers, and other internal stakeholders to gather information, track progress, and support compliance-related initiatives.
Assist with purchasing and procurement processes related to environmental services, including coordination with vendors and contractors.
Provide administrative support across multiple functions within the Legal Department, assisting with a variety of tasks to ensure efficient operations and coordination.
Perform other duties and responsibilities as assigned.