Administrative Assistant II, Cameron School of Business

University of St. Thomas•Houston, TX

10d•Onsite

About The Position

The Administrative Assistant II provides administrative support to a University Office and assists with the day-to-day administrative, operational, and customer service needs of the department. The position requires strong organizational, communication, and interpersonal skills and the ability to interact professionally and courteously with a wide variety of individuals.

Requirements

A minimum of two years of experience as an administrative.
Proficiency in word-processing and spreadsheets, preferably Microsoft Word and.
Ability to generate correspondence, format memoranda and produce mass mailings.
Knowledge of basic office equipment such as copiers and fax machines.
Courteous and pleasant telephone manners.
Excellent communication skills, spelling and grammar.
Ability to interact with a wide variety of individuals in a professional and courteous manner.
Organization and attention to detail: Ability to maintain accurate files, records, databases, calendars, and spreadsheets.
Communication: Ability to communicate clearly and professionally, both verbally and in writing.
Customer service: Ability to provide courteous, responsive, and professional assistance to customers and/or students.
Technology: Ability to use word-processing, spreadsheet, database, email, calendar, and standard office equipment effectively.
Confidentiality and discretion: Ability to handle departmental information and records appropriately.
Teamwork: Ability to work effectively with faculty, staff, students, and other University colleagues.
Adaptability: Ability to manage multiple administrative responsibilities and respond to changing departmental needs.

Nice To Haves

As permitted by law, practicing Catholics who will advance the mission of the school are preferred for this position.

Responsibilities

Answer and route incoming calls.
Maintain files and Inform customers and/or students of departmental.
Compose and type letters, memoranda and reports.
Produce mass mailings and disseminate departmental.
Maintain databases and spreadsheets.
Create spreadsheets to format, present and maintain data.
Updates WEB.
Schedule meetings, reserve rooms, keep the dean's calendar and makes.
May perform clerical tasks related to the department's functions (registration, cashiering, etc.).
May act as the support person for faculty.
May keep petty cash.
May prepare check requests.
May supervise student workers.