Administrative Assistant II

Engineering Economics, Inc. • Lakewood, CO

5h • $31 - $37 • Hybrid

About The Position

At EEI, an employee-owned company, the Administrative Assistant II leads administrative functions while reporting to the Chief Financial Officer. The role spans operational leadership, employee onboarding and training coordination, vendor and account management, corporate assets, and regional logistics. The position calls for strong attention to detail, communication, and organizational skills, and the ability to provide administrative leadership while managing multiple critical projects. It also offers an opportunity to learn about the commissioning engineering industry.

The role is open to local hybrid candidates in Lakewood, Colorado, who can attend in-person meetings and events. The listed hourly range is $31.00–$37.00, based on the Denver labor market and subject to change based on location. Typical travel is up to 10%. Although the posting also describes the work environment as in-office and EEI as a remote-first company, it does not provide a single definitive workplace arrangement beyond the local hybrid-candidate requirement.

EEI provides facility and energy consulting, including building commissioning and building performance, facility assessments, master planning, energy audits, and technical program management. The company is employee-owned through its Employee Stock Ownership Plan (ESOP).

Requirements

• Demonstrated experience in a cross-functional administrative role.
• Strong interpersonal and communication skills.
• Experience working with cross-functional teams.
• Ability to independently manage complex operations and vendor relationships with minimal supervision.
• Experience with phone systems.
• Advanced organizational skills and experience scaling administrative support in a growing company.
• Facility maintenance experience and ability to coordinate vendor relationships across local and regional offices.

Nice To Haves

• Billing cycle support experience.
• Travel account management experience.
• AEC, construction, or similar industry experience.
• Telecommunications and device security experience.

Responsibilities

• Coordinate travel, lodging, and venue logistics for multi-day team meetings and site-wide training sessions.
• Assist with planning, budgeting, and execution of company engagement initiatives.
• Manage corporate SharePoint environments and electronic project folder structures.
• Conduct monthly operational training for new employees.
• Coordinate and track new-hire administrative checklists to support compliance with corporate onboarding standards.
• Serve as the primary contact for new hires on internal workflows, company culture, and communication standards.
• Order and distribute employee badges and business cards.
• Purchase, track, account for, and distribute PPE for field staff and new hires.
• Manage the corporate mobile services account, including device tracking, troubleshooting, and monthly statement reconciliation.
• Assist with tracking and coordinating annual calibration schedules for technical testing equipment.
• Oversee distribution and tracking of physical office keys.
• Manage corporate accounts and loyalty programs with travel partners, including National/Enterprise and Southwest Airlines.
• Administer communication platforms, including call routing and system updates.
• Coordinate maintenance contracts and vendor relationships for Denver West Business Park and other regional office spaces.
• Assist with monthly project billing cycles and collaborate with Branch and Project Managers to verify financial accuracy.
• Review selected operational costs and utility bills for potential budget savings.
• Scan invoices to accounting and prepare, log, and deposit checks.
• Assist with core HR tasks to streamline paperwork and logistics for incoming personnel.
• Securely receive, process, and handle sensitive or confidential corporate and personnel mail.
• Maintain privacy and data security standards supported by completed HIPAA training.
• Perform site inspections, which may include walking project sites, climbing ladders, lifting and carrying up to 50 pounds, and working in confined spaces when needed.

Benefits

• Employee Stock Ownership Plan (ESOP), 100% employer funded.
• Health, dental, and vision insurance.
• Flexible Spending Accounts (FSAs).
• Health Savings Accounts (HSAs).
• Company-paid long-term disability, short-term disability, and basic life insurance.
• Voluntary life, accident coverage, critical illness, and hospital indemnity insurance.
• Profit-based and discretionary bonuses.
• 401(k) retirement plan with company match and 100% immediate vesting.
• Vacation and sick time.
• Eight paid holidays and two floating holidays.
• Parental leave.
• Milestone Travel Award every five years.
• Paid certifications, seminars, and conferences.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed