Administrative Assistant II- Los Angeles CA
About The Position
CMTS is seeking a detail-oriented Administrative Assistant II to support The Development Group Cost Accounting Team. This role provides essential administrative, clerical, and data coordination functions, including supporting consultant timekeeping processes, preparing and routing budget-related documentation, maintaining financial tracking records, and managing shared electronic files. The Administrative Assistant II will also assist with reporting, data verification, and training users on internal systems while ensuring accuracy, organization, and efficiency across departmental operations.
Requirements
- High school diploma (or equivalent)
- Five (5) or more years of relevant work experience in administrative support or office coordination
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong keyboarding skills and working knowledge of MS Windows and related applications
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Ability to work independently and complete assignments with minimal supervision
- Ability to thrive in a high-volume, fast-paced team environment
- Proven record of office administration accomplishments
- Strong attention to detail and ability to verify data accuracy
- Dependability and accountability in completing assignments
- Flexible attitude toward changing priorities and conditions
- Ability to maintain organized files and workspaces
Nice To Haves
- Experience with Prolog or similar project management/accounting systems
- Familiarity with TDG policies and procedures
- Experience supporting cost accounting or financial tracking functions
Responsibilities
- Perform routine and non-routine administrative, clerical, and data collection tasks in accordance with established procedures
- Support consultant timekeeping administration and assist with user training
- Prepare and route budgetary memos, requests, and related documentation
- Maintain and update charge code lists, budget authorizations, and expenditure data
- Gather, compile, and organize statistical and general data into reports for internal use
- Develop, update, and maintain reports in spreadsheet, graphical, or narrative formats
- Verify data accuracy, including cross-checking supplier invoices against records
- Scan, organize, and maintain electronic and shared files
- Distribute reports and documentation as directed
- Draft correspondence and prepare general documentation as needed
- Answer and route phone calls, take messages, and respond to inquiries appropriately
- Receive, sort, and distribute incoming mail
- Maintain organized filing systems and workspace
- Collaborate with internal stakeholders to support department and organizational goals
- Perform additional administrative duties as assigned
Benefits
- 100% company-paid medical, dental, vision, life, and long-term disability insurance coverage
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
