Administrative Assistant II - Oahu

State of Hawai'i • Island of Oahu, HI

1d • Onsite

About The Position

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State's hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations. An Administrative Assistant speaks and acts for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization. The ADMINISTRATIVE ASSISTANT II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in performing highly complex clerical work; and performs other related duties as assigned.

Requirements

• Must be a citizen, national, or permanent resident alien of the United States, or eligible under federal law for unrestricted employment in the United States.
• SIX (6) MONTHS of General Clerical Experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.
• TWO (2) YEARS of Specialized Clerical Experience: progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.
• Ability to keyboard/type 40 net words per minute, with or without reasonable accommodation (required for some positions).
• Ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation (required for some positions).
• A valid driver's license is required for some positions.
• Ability to lift and carry objects of varying weights with or without reasonable accommodation (required for some positions).
• Must undergo a pre-employment fingerprint-based criminal history record check for positions requiring unescorted access to secured areas at the airport.
• Must not have been convicted, or found "not guilty by reason of insanity," of a disqualifying criminal offense within 10 years from the date of the application to be granted SIDA clearance.

Nice To Haves

• Proficiency in keyboarding and/or ability to use computers and word processing and/or other software applications.
• Proficiency in shorthand/dictation.

Responsibilities

• Perform secretarial services as a primary work assignment.
• Provide minor administrative, clerical and related services for a program manager.
• Speak and act for the manager or administrator served in delegated matters to facilitate workflow, coordination, management controls, and relationships.
• Serve as a secretary to the manager of a program and organization of considerable scope and complexity.
• Supervise and participate in performing highly complex clerical work.
• Perform other related duties as assigned.

Benefits

• Membership in the civil service upon satisfactory completion of an initial probation period of at least six months (for temporary employees).
• Eligibility to apply for promotion and transfer opportunities to permanent as well as other temporary positions.
• Rights and benefits afforded to an employee in a permanent position (with exceptions for return rights and placement rights associated with a reduction-in-force).
• Reasonable accommodations for applicants and employees with disabilities.
• Information about the Public Service Loan Forgiveness (PSLF) Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed