Administrative Assistant II - FT - Emergency Room

Community Health Systems•Tucson, AZ

18h•Onsite

About The Position

Seeking a full-time Administrative Assistant II to support our Emergency department at Northwest Medical Center. This role provides advanced administrative support to department leaders and teams, performing complex clerical and organizational tasks, managing calendars, preparing reports, coordinating meetings, and ensuring effective communication. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.

Requirements

2-4 years of administrative or clerical experience required
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Strong organizational and multitasking skills with a focus on detail and accuracy.
Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
Experience in a healthcare or facility setting preferred

Responsibilities

Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
Conducts research and compiles data for projects, presentations, or reports as needed.
Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.