Administrative Assistant II
About The Position
The Administrative Assistant II provides assistance and support for the site, department and/or the Director and performs a variety of desktop publishing and database management duties. All Administrative Assistant II’s are expected to receive and direct calls and visitors, organize and maintain office files and systems, develop and maintain computer generated reports, database of program statistics, prepare layouts for complex documents, such as newsletters, brochures, and reports, arrange and coordinate appointments, meetings, and program activities, supervise office and/or clerical staff, and comply with BHS health and safety standards.
Requirements
- Ability to prepare accurate and precise reports and correspondence.
- Ability to demonstrate ethical and professional behavior.
- Ability to communicate clearly, with clients, staff, peers, supervisors, and non-BHS resources.
- Ability to convey respect for cultural and lifestyle diversities of clients and staff.
- Ability to recognize personal issues that have an impact on job performance and interactions with clients.
- Knowledge of the BHS SUD and Health Center sites.
- Knowledge of computer operations; Windows and word processing (MS Word).
- Ability to readily adapt to the indicated computer information system.
- High school diploma.
- Proficiency in MA Windows, Word, and Excel.
- Skills in MS Access, Publisher or ability to self-teach.
- Knowledge of office procedures.
- Ability to operate required computer programs for position, including but not limited to Microsoft Office Suite, electronic timekeeping system, electronic learning management system, upon hire or demonstrated competency developed within 90 days of employment.
- Must have valid California driver’s license and liability insurance if driving a personal or company vehicle on BHS business.
Nice To Haves
- Minimum of three-year general office experience preferred.
- Bilingual abilities may be required within certain BHS programs.
Responsibilities
- Perform general office functions which include preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, supervision of staff, etc.
- Provide accurate information and referrals to customers.
- Coordinate logistics of program activities, such as scheduling space, ordering meals, etc.
- Work as a team member in performing duties and assignments.
- Adhere to professional standards.
- Receive and direct calls and visitors
- Organize and maintain office files and systems
- Develop and maintain computer generated reports, database of program statistics
- Prepare layouts for complex documents, such as newsletters, brochures, and reports
- Arrange and coordinate appointments, meetings, and program activities
- Supervise office and/or clerical staff
- Comply with BHS health and safety standards
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
