Administrative Assistant II

DHL (Supply Chain)•Bloomington, CA

6d•Onsite

About The Position

DHL Supply Chain is hiring an Administrative Assistant II. At DHL, you will play a part in one of the world’s most essential industries. As the world’s leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. The core responsibilities of this role include: Emailing clients vendors for site, handle employee engagement projects, manage hourly associate hours and pay. The ideal candidate will also possess the following skills and/or experience: Intermediate Experience in Microsoft applications, Excel, Outlook, Word. Very organized, great attention to detail, and team player. Multi-tasker is a requirement. Confidentiality. Adaptability. Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® and Top Employer in the US for the 3rd year in a row. Grow your skills. Shape your world. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Requirements

Intermediate Experience in Microsoft applications, Excel, Outlook, Word
Very organized, great attention to detail, and team player.
Multi-tasker is a requirement
Confidentiality
Adaptability
Two years related experience

Nice To Haves

Minimum of 1 year of payroll experience preferred.
High School Diploma or Equivalent, preferred

Responsibilities

Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
Maintain departmental records and prepare reports.
Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
Maintain administrative filing system including items that are confidential.
Process weekly payroll records.
Serve as central communication point for associates.
Operate office equipment including fax, copier, printer, and binding machines.
Perform additional duties as assigned.
Emailing clients vendors for site
Handle employee engagement projects
Manage hourly associate hours and pay