Administrative Assistant II ( Required - ICC Permit Technician )

Universal Engineering Sciences•Orlando, FL

117d•Onsite

About The Position

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com. We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the department, the Administrative Assistant II will be responsible for scheduling, managing correspondence, preparing documents, and coordinating workflows. This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise. The ideal candidate will have strong organizational, communication, and problem-solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency.

Requirements

High School Diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.
Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
Experience managing confidential and sensitive information while maintaining a high level of professionalism.
Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization.

Nice To Haves

Certification as a Permit Technician
Knowledge of local and state permitting regulations
Experience in a municipal building department or the construction industry

Responsibilities

Receive, review, and process permit applications for residential and commercial projects.
Ensure applications meet local, state, and federal building codes.
Receives construction documents from clients such as developers, residential home builders, or private citizens
Route construction documents to plans examiners
Receives documents back from plans examiners and uploads documents to the jurisdiction website or portal, or delivers to the local municipality
Tracks permits through the entire permitting process at the jurisdiction (zoning, fire, civil, landscaping, etc.)
Keeps the client informed of the status of their permit
Files notices of commencement for clients
Attends in-person meetings with clients and/or local jurisdictions to discuss permits
Work closely with inspectors, contractors, engineers, and applicants to facilitate approvals.
Maintain accurate digital and physical records of permits, inspections, and invoices.
Guide applicants on permit requirements, fees, timelines, and procedures.
Monitor pending permits, follow up on missing documentation, and ensure timely issuance.
Generate reports on permit activities, fees collected, and processing timelines.
Organize and manage data related to billing, invoices, and contracts.
Assemble and submit permit applications, track approvals, and scan completed project files into storage.
Handle calls from clients, municipalities, and colleagues professionally.
Create correspondence, reports, and other necessary documents.
Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.