Administrative Assistant for University Compliance

Liberty University • Lynchburg, VA

20h • Onsite

About The Position

As a team member of the Office of Ethics and Compliance, the Administrative Assistant II will provide general office support by answering the office phone lines, handling walk-in and appointment traffic, and general office maintenance tasks. This role may handle details of a highly confidential and critical nature, maintaining discretion with sensitive information related to department meetings and strategic planning. The position is full-time and located onsite.

Requirements

• 3+ years of experience working in a fast-paced office environment
• Experience supporting an administrative level position
• Excellent and detail-oriented communication and organizational skills
• Proficient knowledge and use of Microsoft Word, Excel, PowerPoint and Outlook
• Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups
• Individual must not be in default on any federal student or parent loan.
• Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)).
• High school diploma
• To obtain LU-approved driver certification, individuals must be 21 years of age or older, possess a valid driver's license with a minimum of five (5) years of documented driving history, and maintain a clean driving record.
• Possess excellent judgment, and able to support cross-functional coordination in a fast-paced environment
• Always expected to maintain confidentiality and discretion
• Display professionalism, maturity, and tact
• Exemplifies positive energy and enthusiasm with a "can do" attitude, and works independently
• Professional and polished verbal and written communication skills
• Strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization
• Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines
• Strong computer literacy required including knowledge and application of MS Office, including Word, Excel, PowerPoint, and Outlook
• Ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner

Nice To Haves

• Bachelor’s degree in a business-related discipline
• 5+ years of experience in an office setting

Responsibilities

• Greet guests, answer phone calls and redirect them when necessary
• Provides administrative support to Executive Director of Equal Rights/Title IX, scheduling appointments and meetings.
• May handle details of a highly confidential and critical nature.
• Maintains discretion handling highly confidential and critical information related to department meetings, strategic planning, etc.
• Copying and scanning documents
• Document delivery, pick up and organization
• Manage/distribute incoming mail and deliveries
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Reconcile P-card statements, prepare expense reports
• Monitor/manage breakroom supplies. Ensure orderliness of breakroom
• Manage conference room schedule
• Assist with scheduling meetings and events
• Assist with training/travel coordination and scheduling
• Assist with onboarding and coordination of details for new employees to the department
• Prepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress
• Complete forms in accordance with company procedures
• Perform miscellaneous job-related duties as assigned

Benefits

• The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements.
• Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees