Administrative Assistant II

Storage Strategies • Philadelphia, PA

2d • $50 - $55 • Onsite

About The Position

SSI is seeking an Administrative professional to support a new contract based out of NSWC in Philly. Requires full time onsite work at Navy Shipyard in Philly. Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations. Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written. Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence Develop and maintain organizational charts and employee phone directories Assist with records management and office organization tasks Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications. Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media. Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites. Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website. Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts. Provide logistical and administrative support for command and department level data calls supporting key metrics.

Requirements

• Bachelor's Degree in business, finance, accounting or related.
• 3 years professional experience
• U.S Citizenship
• Interim Secret clearance or eligibility to obtain clearance.

Nice To Haves

• Working knowledge of the Naval Sea System Command, Naval Surface Warfare Center, and Fleet organizations

Responsibilities

• Monitoring business output of financial reports and personnel metrics
• Financial and funding analysis
• Reviewing policies and directives
• Metrics development and tracking
• Word processing and preparing presentations
• Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact
• Providing documentation planning and support
• Project administration
• General office support
• Development of formal department, division and branch level business correspondence
• Maintain organizational charts and employee phone directories
• Assist with records management and office organization tasks
• Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media
• Illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites
• Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website
• Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts
• Provide logistical and administrative support for command and department level data calls supporting key metrics

Benefits

• Employee Medical, Vision, Dental, and Prescription Drug Insurance Plans, 60% paid premium for dependents.
• SSI provides Life Insurance, Long Term Disability, and Short-Term Disability benefits at no cost.
• SSI employees receive 24 paid days off in the first year on board.
• We also provide Military Leave benefits, a 401(k) Retirement Plan, education assistance, Personal Technology Refresh and Employee Referral bonuses.
• Positions subject to Service Contract Act (SCA) have benefits provided as required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level