Administrative Assistant II

Engie • Broomfield, CO

55d • $23 - $39 • Onsite

About The Position

As our Administrative Assistant II, Contract you will be a key member of the ENGIE North America Engineering & Project Delivery team, providing essential administrative support and front desk/ office support. In this role, you will create a positive and professional first impression for visitors by managing all front desk activities, including greeting guests, answering the main phone line, and issuing badges. You will be responsible for planning, prioritizing, and organizing a diverse workload, ensuring that tasks align with team priorities. This position is based in Broomfield, CO, and reports to the Administrative Services Manager.

Requirements

• You should have four (4) years of professional experience in which you have gained an understanding of office procedures, software applications, and organizational skills necessary for administrative roles
• You are highly proficient in MS Office/Windows, with particular expertise in Outlook, Excel, PowerPoint, and calendar management
• You are knowledgeable in supporting Operational departments and possess strong interpersonal skills, making you a valuable team player
• You hold excellent writing skills, allowing you to draft and format memos and letters with proper grammar and spelling
• You are proficient in managing multiple, simultaneous tasks, with a high degree of organization and attention to detail
• You have the ability to adapt your communication style to different cultures and backgrounds, and constructively manage conflicts
• You demonstrate a high level of professionalism, poise, and discretion, with the initiative to make decisions independently when needed
• This role requires you to be in the office five days a week, as you will be the primary point of contact and represent the office.
• Must be willing and able to comply with all ENGIE ethics and safety policies

Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, conference call arrangement, travel arrangements, and processing purchase requisitions, invoices, and expense reports, travel arrangements, and preparing internal and external correspondence
• Manage front desk operations, including screening and redirecting calls, handling incoming mail and packages, maintaining the mailroom, and coordinating mail services for employees
• Oversee conference room scheduling and setup, ensuring cleanliness and proper organization, while also preparing materials from drafts using various software programs and Microsoft Office.
• Assist new employees and visitors with tasks such as badge issuance, office orientation, and emergency procedures, ensuring a smooth and welcoming experience
• Support department team members with general administrative tasks, including acting as backup for the Office Services Coordinator, coordinating charitable match program applications, and maintaining visitor and badge logs

Benefits

• In addition to base pay, this position is eligible for a competitive bonus / incentive plan.
• Our comprehensive benefits package includes options for medical, dental, vision, life insurance, employer-paid short-term and long-term disability insurance, ESPP, generous paid time off including wellness days, holidays and leave programs.
• We also help you plan for retirement by offering a 401(k) Retirement Savings Plan with a company match.
• we're dedicated to the health and happiness of your entire family, offering supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees