Administrative Assistant II

DPDHL • Olive Branch, MS

3d • $22 • Onsite

About The Position

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. This position is for a customer start-up site in Olive Branch, MS to support logistics and order fulfillment within the computer hardware industry . It is within a new, climate-controlled facility. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Requirements

• Two years related experience
• High School Diploma or Equivalent, preferred

Nice To Haves

• Experience with Oracle, Kronos and Markview systems over very similar software systems is highly desired
• Experience and/or aptitude to perform General Ledger (GL) coding for financial ledger entries.
• Maintain high levels of customer service and timely oral and written communication with client, vendors and co-workers.
• Responsible for purchasing and inventory management of site.
• Manage, edit and process timely and accurate payroll within Kronos and Oracle systems.
• Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation.
• Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues.
• Plan and coordinate employee engagement activities and site events, monitor office supply levels and place orders to maintain inventory.

Responsibilities

• Serve as the on-site Payroll contact, conducting new hire orientations and providing policy guidance to employees.
• Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed.
• Oversee site training programs, tracking both new hire and annual training compliance.
• Schedule inbound and outbound shipments utilizing WMS.
• Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation.
• Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues.
• Plan and coordinate employee engagement activities and site events.
• Monitor office supply levels and place orders to maintain inventory.
• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30thday
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees