Administrative Assistant II, Department of Political Science

Towson University • Towson, MD

4d

About The Position

Maintains and assists in the development of department systems including databases and documents. Examples of databases and documents may include majors/ minors, advisor/ advisee, community agencies used for serving learning/ internships, student academic plans, faculty lists, computer inventory, key inventory, supply lists, syllabi, and course schedules.
Prepares official documents or uses university computer programs for the following: faculty contracts, travel approvals, search related documents, course scheduling, student enrollment, advisor assignment, promotional and information materials, professional memberships, and other tasks or initiative as indicated by supervisor.
Assists in preparing and administrating department budget by updating accounts and running periodic transfer reports.
Provide general oversight of the department and faculty support including but not limited to syllabi retention, copying, scanning, archiving documents, book orders, supply orders, work control (repairs, special projects), bulletin board maintenance, new faculty space, office moves, organization, and general appearance of office space.
Serve as editor for department website, telephone directory, TU directory, and Secure Share drives.

Requirements

• High School Diploma or GED
• Three years of experience providing administrative support
• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability to proofread and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
• Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Nice To Haves

• Experience in Higher Education.
• Proficiency with PeopleSoft and Stratus Financials.

Responsibilities

• Maintain and assist in the development of department systems including databases and documents (e.g., majors/minors, advisor/advisee, community agencies for internships, student academic plans, faculty lists, computer inventory, key inventory, supply lists, syllabi, course schedules).
• Prepare official documents and use university computer programs for faculty contracts, travel approvals, search-related documents, course scheduling, student enrollment, advisor assignment, promotional materials, professional memberships, and other tasks as directed by supervisor.
• Assist in preparing and administering the department budget by updating accounts and running periodic transfer reports.
• Provide general oversight and faculty support, including syllabi retention, copying, scanning, archiving documents, book orders, supply orders, work control (repairs, special projects), bulletin board maintenance, new faculty space, office moves, organization, and general appearance of office space.
• Serve as editor for the department website, telephone directory, TU directory, and Secure Share drives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED