Administrative Assistant II

DHL (Supply Chain) • Livermore, CA

24d • Onsite

About The Position

DHL Supply Chain is hiring an Administrative Assistant II. This role provides administrative and clerical support to management, including managing personnel records, payroll, and onboarding orientation. The position operates under the general supervision of the General Manager and requires discretion, judgment, and the ability to provide courteous, responsive, and accurate information to associates. The ideal candidate will possess strong communication and time management skills, proficiency in office software, and the ability to learn new systems quickly. This role involves significant computer data entry, typing, and proofreading.

Requirements

• Two years related experience
• Strong verbal, written communication, and time management skills
• Proficient with word processing, spreadsheet, and presentation software
• Ability to file, alphabetize and sort
• Ability to learn new software systems and tasks quickly
• Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations
• Ability to read and concentrate via computer data entry typing and proofreading- up to 50% of time

Nice To Haves

• High School Diploma or Equivalent, preferred

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED