Administrative Assistant II

Truman State University•Kirksville, MO

54d

About The Position

The role involves performing administrative duties independently and providing professional assistance to the President, Executive Assistant to the President, Board of Governors, and General Counsel. The position serves as the public face of the President's Office and is often the first point of contact for students, parents, faculty, staff, alumni, and other constituent groups. Under the direction of the Executive Assistant to the President, the position will welcome visitors; handle phone calls and mail; maintain the President's calendar; assist with coordinating logistics for meetings and events; facilitate travel arrangements; oversee budget and requisition processes; maintain databases and file records; draft correspondence; coordinate or assist with regular processes and events for the President's Office; and lead or assist with various other projects and administrative duties as needed or assigned. Occasional after-hours and weekend work will be required.

Requirements

High school diploma and experience in an administrative environment
Ability to uphold and maintain a high level of confidentiality
Ability to prioritize tasks, meet deadlines, and handle complex projects simultaneously
Strong work ethic with a proven track record of independently completing assigned projects
Ability to thrive in a fast-paced team environment
Strong personal organization and time management skills
Outstanding written and verbal communication skills
Strong interpersonal and customer service skills, with a friendly, positive, and professional demeanor and a good sense of humor
Demonstrated proficiency in word processing and spreadsheet software

Nice To Haves

College coursework or an associate's degree
Experience in an executive-level administrative environment
Experience working in a higher education setting
Proficient in Zoom, Outlook, and Banner

Responsibilities

Performing administrative duties independently
Providing professional assistance to the President, Executive Assistant to the President, Board of Governors, and General Counsel
Serving as the public face of the President's Office
Welcoming visitors
Handling phone calls and mail
Maintaining the President's calendar
Assisting with coordinating logistics for meetings and events
Facilitating travel arrangements
Overseeing budget and requisition processes
Maintaining databases and file records
Drafting correspondence
Coordinating or assisting with regular processes and events for the President's Office
Leading or assisting with various other projects and administrative duties as needed or assigned