Administrative Assistant II

LSI•Jacksonville, FL

6d•Onsite

About The Position

The Administrative Assistant II provides administrative support duties for Directors and Vice Presidents. LSI is an employee-owned company that employs dynamic teams of professionals – people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers’ expectations. Everyone at LSI has a personal stake in our success. LSI has over 300 training support experts, engineers, and craftsmen on staff who develop state-of-the-art high-fidelity training devices, complex computer-based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee-owners collaborate to deliver training products and services for a myriad of programs and customers, using leading-edge technology and proven processes. Our mission is to prepare our military and allies to be battle-ready through cutting-edge training products and services. Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee-ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission.

Requirements

Must possess intermediate-level knowledge of automation tools, including Windows-based word processing, spreadsheets, databases, and presentation graphics system software (Word, PowerPoint, Excel).
Must demonstrate effective business etiquette skills to communicate effectively with employees and managers, customers, and visitors.
Ability to communicate effectively, both orally and in writing.
Work requires continuous attention to detail in composing, typing, and proofreading materials.
Must be able to obtain a security clearance when required by the contract.
High School diploma or GED equivalent.
Four (4) years of administrative assistant experience required.

Nice To Haves

Associate degree preferred.

Responsibilities

Maintains technical documentation, end-of-month reports, visit authorizations, cover letters, and reports of conferences and customer visits.
Coordinates administrative support programs and activities, as directed by management.
Formats, proofreads, and edits correspondence, reports, manuscripts, and other necessary material under the supervision of the Director.
Reviews outgoing material for accuracy, completeness, dates, and signatures.
Types technical reports, papers, and other project documentation in a variety of formats as required.
Demonstrates proper business etiquette while interfacing with telephone callers, visitors, clients, vendors, Department Director, and company personnel.
Monitors and maintains meeting and conference room schedules.
Orders supplies and refreshments for meetings.
Coordinates reproduction and assembly of deliverables: copying, material assembly, collating, page checking, and book binding.
Responsible for adhering to Purchasing Card expense limitations and submitting log and receipts to Accounts Payable on time.
Maintains filing and archive system for contract documentation.
Orders office supplies for department personnel and general department requirements.
Sorts, distributes, and tracks the department's mail.
May be required to answer phones for the Vice Presidents or Director.
May serve as a mentor to lower-level Administrative Assistants.
Exercises discretionary handling of Government materials, company proprietary information, sensitive material(s), and any end items used for training.
Must be aware of International Traffic in Arms Regulations (ITAR) restrictions on export of military hardware and training services.
Must be aware of Controlled Unclassified Information (CUI) and security classifications as outlined in the National Industrial Security Program Operating Manual (NISPOM).
Must be capable of safely handling government-furnished equipment and materials.
Must be available to work a standard weekly schedule with overtime as required.
Perform other duties as assigned.