Administrative Assistant II - 999372

NSU•Fort Lauderdale, FL

2d•Onsite

About The Position

Nova Southeastern University (NSU) is a not-for-profit, independent university founded in 1964, known for academic excellence and innovation. NSU offers competitive salaries and a comprehensive benefits package, including tuition waiver, retirement plan, and excellent medical and dental plans. NSU is a tobacco-free university committed to the health and welfare of its community. This position provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support.

Requirements

Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
Ability to enter and verify information with accuracy.
Ability to understand and follow oral and written instructions.
Ability to maintain confidential information.
Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
Proactive, punctual and reliable.
Excellent written and oral communication skills.
High School Diploma and three (3) years of administrative/clerical experience in an office environment.
Associate's Degree and two (2) years of administrative/clerical experience in an office environment.

Responsibilities

Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.
Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents.
Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.
Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
Prepares school documents for students as required by various universities.
Prepares the academic record portion of the National Merit Scholarship form for semifinalists and maintains records of National Merit semifinalists, National Achievement Scholars, and National Hispanic Scholars.
Prepares transcripts for students applying to colleges, summer programs, transferring students for grades 7-11, and submits transcripts to NCAA.
Submits students' grades and handles all correspondence for the Florida Bright Futures Scholarship Program.
Performs other duties as assigned.