Administrative Assistant II

TJX Companies•Worcester, MA

33d•Onsite

About The Position

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. This individual will provide support in the areas of office management and general business operations to the Building General Manager as well as the Senior Leadership group in our Worcester Distribution Center. Areas of responsibility include: · Perform a variety of administrative tasks in direct support of the AVP/General Manager. · Perform a variety of administrative, clerical and general office duties in support of the AVP/General Manager and the Senior Leadership Group both through regularly scheduled activities or as requested by management. · Planning, coordination, and execution of building and associate events. · Provide support to the RVP as requested. · Developing and processing sensitive information, while maintaining confidentiality. · Scheduling informal/formal events. · Organize internal and external meetings, taking meeting notes when required. · Communicate with internal, corporate business partners as necessary; coordinate all aspects of visitors arriving at the Distribution Center · Communicate and coordinate with external business partners as necessary; to include, vendors, contractors etc. · Support other functional departments in team meetings, functions, and/or corporate initiatives. · Conduct reporting and data analysis via the use of excel spreadsheets and internal warehouse management system with the goal of managing the daily operational reporting process with distribution to corporate offices. · Maintain a clean and professional office environment · Process incoming mail, packages, and faxes while ensuring they are delivered securely and in a timely fashion. · Other duties as necessary

Requirements

Proficiency using Microsoft Office, particularly Outlook and Power Point, Word and Excel, in addition to web-based administrative applications
Experience operating a variety of general office equipment, including fax machines, scanners, and copiers
1-2 yrs. experience as an Executive/Administrative Assistant in a corporate environment (including internship experience) preferred.
Must have strong verbal and written communication skills coupled with a professional character
Exceptionally organized with strong prioritization skills, detail-oriented, and ability to multi-task
Quick learner, with a positive attitude, and ability to work well independently and within a team
Trustworthy and dependable
Ability to take direction from multiple sources with a variety of management styles
Flexible, adjusting work hours as necessary for special projects
Bachelor’s degree or equivalent professional experience preferred.

Responsibilities

Perform a variety of administrative tasks in direct support of the AVP/General Manager.
Perform a variety of administrative, clerical and general office duties in support of the AVP/General Manager and the Senior Leadership Group both through regularly scheduled activities or as requested by management.
Planning, coordination, and execution of building and associate events.
Provide support to the RVP as requested.
Developing and processing sensitive information, while maintaining confidentiality.
Scheduling informal/formal events.
Organize internal and external meetings, taking meeting notes when required.
Communicate with internal, corporate business partners as necessary; coordinate all aspects of visitors arriving at the Distribution Center
Communicate and coordinate with external business partners as necessary; to include, vendors, contractors etc.
Support other functional departments in team meetings, functions, and/or corporate initiatives.
Conduct reporting and data analysis via the use of excel spreadsheets and internal warehouse management system with the goal of managing the daily operational reporting process with distribution to corporate offices.
Maintain a clean and professional office environment
Process incoming mail, packages, and faxes while ensuring they are delivered securely and in a timely fashion.
Other duties as necessary