Administrative Assistant II

Abbott • Alameda, CA

2d • Onsite

About The Position

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries. About Lingo Lingo, developed by Abbott, is a new consumer health and wellness platform built on years of biosensor innovation. Using a continuous glucose monitor (CGM) biosensor and the Lingo app, it helps people understand their metabolic health by tracking glucose in real time and translating patterns into simple, actionable insights and coaching (including Lingo Count). Lingo is also working on new sensors (e.g., Ketone, Lactate) and new nutritional coaching features to help people improve their metabolic health. Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of. Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. An excellent retirement savings plan with a high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. The Opportunity Our location in Alameda, California, has an opportunity for an Administrative Assistant II to the Divisional Vice President of Lingo Biowearables. This individual will be involved in executive team meetings, often serving as a key point of contact with other executive team members to ensure they stay on point. Beyond that, the Assistant embodies the best of the company’s culture and serves as an ambassador for the executive and team.

Requirements

• College degree preferred; high school diploma or equivalent required.
• 7+ years of previous executive administrative experience or equivalent.
• Operates with little instruction and minimal supervision.
• Excellent interpersonal and decorum skills with the capacity to engage with a broad range of employees, customers, and government officials.
• Track record of managing highly confidential information, strong capacity to manage workflow & timelines, schedule management, and priority setting of the office.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook.
• AI proficiency.

Nice To Haves

• High emotional intelligence (EQ): Builds trust quickly; reads the room; communicates with tact; and manages relationships on behalf of the executive with appropriate urgency.
• High ownership and initiative: Self-directed, proactive, anticipates needs, and drives issues to resolution while bringing stakeholders along.
• Tech-savvy and AI-forward: Comfortable adopting new tools (including AI) to improve productivity, quality, and speed; demonstrates strong AI proficiency and sound judgment with sensitive information.
• Continuous improvement mindset: Curious, coachable, and motivated to simplify processes, raise quality, and make the team more effective.
• Experience in fast-moving environments: Comfortable in consumer tech / digital health settings with ambiguity, shifting priorities, and multiple stakeholders.
• Resourceful problem solver: Pragmatic, solutions-oriented, and able to adapt quickly when unexpected challenges arise.
• Responsiveness and flexibility: Comfortable with rapid changes and time-sensitive communication via email/text when needed.

Responsibilities

• Executive-level administrative support: Own the day-to-day administrative partnership for the Divisional VP and office operations with a high degree of professionalism, discretion, and responsiveness.
• Calendar & scheduling management: Expertly manage complex calendars, make judgment calls, strategically prioritize appointments, act as a gatekeeper for inbound time requests, and proactively resolve scheduling conflicts. Schedule meetings with internal and external stakeholders; may include managing the executive inbox and ghostwriting.
• Leadership meeting logistics & follow-through: Coordinate key meetings end-to-end—scheduling, agendas, compiling materials, taking notes, capturing action items, clarifying owners and deadlines, and driving follow-ups with relevant stakeholders.
• Project coordination: Provide practical task and project management support across multiple moving parts, working cross-functionally to ensure priorities progress and projects are seen through to completion.
• Hiring coordination: Support hiring efforts by coordinating interview schedules and logistics for both candidates and interviewers.
• Budget & admin operations (as needed): Support tracking budget expenditures and maintaining organized records.
• Presentations: Create and coordinate board and leadership presentations/materials as requested.

Benefits

• Free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement.
• The Freedom 2 Save student debt program.
• FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED