Administrative Assistant II

Continental•Uvalde, TX

3d•Hybrid

About The Position

This role supports daily workshop activities and coordinates maintenance, repair, and engineering support tasks. The Administrative Assistant II will maintain workshop calendars, technician assignments, and track job status, acting as the main administrative contact between the workshop, engineering teams, and external vendors. Responsibilities include managing work orders, maintaining accurate records for all maintenance activities, and organizing technical documents. The position also involves supporting inventory tracking for tools, spare parts, and consumables, as well as assisting with ordering materials and services. Additionally, the role supports compliance with safety and quality requirements through documentation and record-keeping, and promotes efficient workshop operations.

Requirements

High school diploma or equivalent
Strong proficiency in Microsoft Excel, Word, and Outlook
Experience maintaining logs, reports, and administrative records
Familiarity with maintenance workflows, work orders, or CMMS systems preferred
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
Legal Authorization to work in the US is required. We will not sponsor individuals for employment visas now or in the future for this job opening.
Continental is not able to pay relocation expenses for this opportunity.

Nice To Haves

Associate degree or certification in Business Administration, Technical Administration, or related field
2+ years of administrative experience in a workshop, maintenance, engineering, or industrial environment preferred

Responsibilities

Coordinate daily workshop activities and support scheduling of maintenance, repair, and engineering support tasks.
Maintain workshop calendars, technician assignments, and job status tracking.
Serve as the primary administrative point of contact between the workshop, engineering teams, and external vendors.
Create, track, and close work orders in applicable maintenance or tracking systems (e.g., CMMS, Excel-based logs).
Maintain accurate records for work orders, inspections, maintenance activities, and equipment history.
Organize and archive technical documents, manuals, checklists, permits, and safety records.
Support tracking workshop inventory including tools, spare parts, consumables, and PPE.
Support ordering materials, spare parts, and services in coordination with supervisors and purchasing.
Maintain tool sign-out logs and ensure calibration or inspection records are current where applicable.
Prepare routine workshop reports (daily, weekly, monthly) covering workload, backlog, downtime, and KPIs.
Support data collection for workshop performance metrics such as turnaround time, preventive maintenance compliance, and resource utilization.
Assist supervisors and managers with presentation materials, summaries, and audits.
Support compliance with safety, environmental, and quality requirements by maintaining documentation and records.
Assist with safety training records, contractor documentation, and access permits.
Promote organized, clean, and efficient workshop operations through administrative controls and tracking.