Administrative Assistant II (Hybrid) - Office of the Vice Chancellor for Research

Washington University in St Louis•Saint Louis, MO

1d•Hybrid

About The Position

This position provides administrative support to the Research Education and Information (REI) and the Conflicts of Interest Research Offices. The incumbent performs diversified administrative tasks with discretion and independent judgment that include administrative and research compliance support. Duties will include routine assignments from each supervisor as well as special projects on an as-needed basis.

Requirements

High school diploma or equivalent high school certification or combination of education and/or experience.
Relevant Experience (2 Years)
Microsoft Access
Microsoft Excel
Microsoft Office
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Office Procedures
Oral Communications
Organizational Talent
Priority Management
Self Motivation
Teamwork
Time Management
Working Independently
Written Communication

Nice To Haves

Bachelor's degree
Academic Experience
Analytical Thinking
Computer Literacy
Deadline Management
Handling Confidential Documents
Interpersonal Communication

Responsibilities

Independently maintains both supervisors' calendars; schedules various meetings for both teams/programs, including faculty committee meetings, and educational events and classes.
Assists with planning and providing logistical support for events and large meetings.
Frequently sends routine communications to the research community.
Performs data entry and generates compliance reports: tracks attendance for educational events; generates various status reports weekly, monthly, and annually; processes requests for compliance reviews and triages to the appropriate team member; corrects data entry errors based on monthly exception reports.
Assists with system testing related to upgrades, enhancements, and training content for both programs.
Coordinates onboarding of new staff, manage supply orders for teams, and assist with suite support.
Performs other duties as assigned.

Benefits

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for childcare needs
Adult care resources
Tuition coverage for employees and their families (up to 100% at WashU and 40% elsewhere after seven years)